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HR Assistant

3 months ago

Glasgow, Glasgow City, United Kingdom Keane Premier Support Services South Lanarkshire Full time

Job Ref:
KEA1134

Branch:
Keane Premier Support Services South Lanarkshire

Location:
Keane Premier Support Services South Lanarkshire, Glasgow

Salary/Benefits:
Circa £25000 dependent on skills and experience, paid 4 weekly.

Contract type:
Permanent

Hours:
Full Time

Shift pattern:
Monday to Friday 9am-5pm with some flexibility required.

Hours per week:37.5 hours per week

Posted date:07/06/2024

Closing date:09/07/2024

At Keane Premier Group we have an exciting opportunity for an
HR Associate to join our team.

Established in 2008, Keane has become one of the largest established care providers in the South Lanarkshire area.

Our teams provide exceptional in-home and live-in care, and our core values of Trust, Respect, Commitment, Inclusion, and Compassion guide our work across six exceptional care homes and a range of tailored support services across South and North Lanarkshire.


HR Assistant / HR Associate
The role of HR Associate will provide assistance, across all aspects of the employee experience.

This will include involvement in recruitment, compliance checks, handling employment queries, guiding and supporting managers, reward and recognition and well-being.

This role would suit an experienced HR Assistant, or HR Administrator looking for the next step in their career.
This is a fantastic opportunity to build on generalist HR knowledge and skills in a supportive environment.


With our continued company growth, expansion of the HR team and a number of exciting projects underway, this is a great time to join our journey.


Responsibilities will include:

  • Supporting management through disciplinary, grievance and performance management by providing advice on appropriate steps; directing to and supplying relevant policies and procedures, templates and prompts.
  • Minute taking in meetings and formal processes such as investigations, disciplinary, grievance, attendance and performance management.
  • Supporting with the monitoring of absence and attendance management processes, both short term, persistent and long term.
  • Initiate referrals to SSSC/ Disclosure Scotland as required, logging when complete.
  • Administration of all HR activity involving online tools and systems, including updating the HR System, TA system, care scheduling platform (where appropriate).
  • Administration of all HR related paperwork, including producing letters and forms.
  • Recruitment
  • Carry out right to work checks and verification for new team members and ongoing monitoring.
  • Management of our Applicant Tracker System, including assisting management team and admins with queries and training.
  • Processing of new starters, leavers and contractual changes.
  • Internal communications including mail merges and internal posting via internal tools.
  • Coordination of meetings and relevant training.
  • Handling a variety of HR and employment related enquiries in a professional and timely manner from employees, management and external agencies.
  • Creation of reports.
  • Carry out leavers interviews as appropriate, summarising and sharing feedback with appropriate persons.
  • Be internal point of contact for admin and queries relating to Wagestream.
  • Collation, secure filing of documentation onto our HR system.
  • Assisting with recruitment events, including school and college visits.
  • Assist in the creation and sharing of relevant SOP's for HR related tasks.
- (Where relevant) Assist in providing relevant information required for the Transport team.

  • Highlighting where policies and procedures require updating, assisting with updates where appropriate.

Qualifications and skills:

  • Previous experience in an HR role.
  • Previous experience in a care environment may be beneficial.
  • Positive attitude, strong work ethic, and excellent interpersonal and teamwork skills.
  • Ability to build and maintain effective relationships with employees at all levels.
  • Strong organisational skills, with the ability to coordinate and prioritise tasks to meet deadlines.
  • Exceptional attention to detail and accuracy in all aspects of HR administration
  • Advisory level experience, preferably with high volume ER
  • Qualification in HR management or similar essential (HND/ Degree + and or CIPD Level 5 with HR experience)
  • Due to occasional travel required to Care Homes/ other office locations a driving licence is essential

Benefits:

  • Vivup Employee Benefits Programme, including;
  • Cycle to work scheme
  • Discounted gym memberships
  • Access to 24/7 support via out EAP and up to 6 free counselling sessions
  • Savings on food and drink, leisure activities, shopping and much more
  • As a care worker you are also entitled to high street discount through Blue Light Card.
  • Wage stream access a portion of your wages before pay day.

It's More Than a Job:


Our team is our greatest asset, and we work hard to give each member of our amazing staff the opportunity to grow within their role.

We constantly