Facilities Contract Support Administrator

2 weeks ago

London, Greater London, United Kingdom Bit Full time
Babraham Research Park, Cambridge

Type:
Full time, permanent

Salary:
Competitive / Hours: 40 per week
Office based position

We are looking for a passionate Head of Facilities to lead our Facilities Management function through the next stage of significant growth and transformation and deliver a high-quality, professional Facility Management service to internal stakeholders ensuring services support the delivery of bit.

Reporting to the SVP, Technical Operations & Cell Manufacturing, the Head of Facilities will provide strategic leadership, management and direction on facilities management, building operations, general and reactive maintenance, PPM maintenance delivery, health & safety activities, cleaning contracts, and catering services on site.

The Head of Facilities is responsible for ensuring that the workplace is a safe environment and proactively leading day to day on health and safety activities.

Facilities Management

Provide leadership and direction for Hard and Soft Facilities Management functions and ensure the effective management and technical control of all day to day reactive and proactive services for the business.

Provide robust and effective oversight of the planning, administering and direction of service contracts, including development of service specifications and performance management of contracts and contractors.

In collaboration with Finance, monitor and control use of the agreed facilities budgets ensuring value for money and effective control of expenditure.

Ensure maintenance and all other facilities support requests are scheduled and planned with internal stakeholders.

Ensure arrangements are in place with regards to contractor permits to work, method statements and risk assessments, and that contractors are appropriately coordinated and supervised on site.

Management of the Facilities Coordinator and oversee day to day equipment management activities, in accordance with the equipment lifecycle process and manufacturer specifications.

Provide expertise in facilities management building projects and future capital projects.
Coordinate facilities management contracts, reviews, and negotiations.
Be the central point of contact with landlord and Babraham campus facilities teams.

Line management responsibilities for the Facilities Coordinator and Lab Support team; implementing and monitoring objectives, personal development plans that support the needs of the individual.

In the event of a Facilities out of hours emergency, you must have the ability to respond and coordinate issues.

Lead the ongoing improvements in Health & Safety, delivering and executing safety programs and initiatives, monitoring, and reporting on safety compliance activities to the site head.

Work closely with external consultants on safety projects and training activities where required.
Responsible for completing and regularly reviewing risk assessments for building and equipment activities, retaining records as required.

Manage Incident Management activities; Coordinate regular training sessions on site safety for all employees, obtaining support from external consultants where required in specialised areas.

Leading on expectant parent risk assessments and monitoring process, reporting any issues to HR and managers where needed.
Providing site safety inductions to new starters and contractors.
NEBOSH or IOSH or similar high-level training or equivalent experience
Have a Professional Qualification in Facilities, Building or Property Management, or equivalent industry experience
Have a progressive, dynamic and flexible approach to the delivery of facilities management services
Are able to prioritise workload, handling multiple requests/ variable topics/projects throughout the day with ease
Have a flexible 'can-do' nature with the ability to manage stakeholders at all levels and remain calm under pressure
Must be available for occasional weekend working , out of hours working or call-outs
Significant experience in Facilities / Building Management preferably within the biotechnology and/or pharmaceutical industry or similar regulated industry.
Previous building fit-out project experience.
Extensive technical experience and understanding in building fabric, M&E infrastructure, building compliance.
Experience in managing maintenance services and coordinating building projects.
Budget management experience.
Strong stakeholder management experience.
...ACDP Biological Safety Training (giving an understanding of biosafety, GMO, laboratory containment levels, laboratory design).
Disaster recovery training.
Scientific background.
Understanding of Laboratory Management activities.
Previous experience in a fire safety officer role.

  • Contract Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom Platinum Facilities Maintenance Services Full time

    Contract Support AdministratorAbout us: Platinum Facilities, we're a technology and energy led hard services provider with strategic approach to looking after mechanical and electrical assets allowing our clients you to mitigate risks and deliver significant financial and performance improvements. We provides high quality, innovative, service solutions,...

  • Contract Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom Platinum Facilities Maintenance Services Full time

    Contract Support AdministratorAbout us: Platinum Facilities, we're a technology and energy led hard services provider with strategic approach to looking after mechanical and electrical assets allowing our clients you to mitigate risks and deliver significant financial and performance improvements. We provides high quality, innovative, service solutions,...

  • Contract Administrator

    2 weeks ago

    London, Greater London, United Kingdom Total Facilities Recruitment Limited Full time

    Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd 2 days ago Be among the first 25 applicants Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Save this job with your existing LinkedIn profile, or create a new one. Save this job with your existing LinkedIn profile, or create a...

  • Contract Administrator

    2 weeks ago

    London, Greater London, United Kingdom Platinum Facilities Maintenance Services Full time

    Contract Administrator Contract Administrator or Contract Support or Contract Support Administrator_Join us here at Platinum Facilities, we're a leading hard services provider, focusing on technology and energy.We're looking for a Contract Support Administrator to join our team and make a real impact. This role is a mix of on-site client support in Liverpool...

  • Contract Administrator

    2 weeks ago

    London, Greater London, United Kingdom Vertu Facilities Management Full time

    Contract AdministratorLondon EC3VPermanent Full Time£33,000 Plus Excellent PackageOur client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in London.The Role: Scheduling...

  • Contract Support

    2 weeks ago

    London, Greater London, United Kingdom Platinum Facilities Maintenance Services Full time

    Contract Support Administrator Contract Support Administrator or Contract Coordinator or Administrator_General Duties will also include (not exhaustive):Chase suppliers for Contract related paperwork e.g., RAMS & Report sheets. Collating timesheets/timesheet management. General admin support as required to team. Planning and scheduling of Engineers (PPM and...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom Page Personnel - UK Full time

    Facilties Administrator required for immediate start 12 month fixedterm maternity contractAbout Our Client:Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction.The key responsibilities...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom Macdonald & Company Full time

    Location:LondonSalary: Job Type:PermanentReference:65734Job Summary: Macdonald & Company are delighted to be working with a Central London Property Consultancy who are looking to appoint a Facilities Administrator. The business have been expanding in recent months and this role further grows their FM department. The purpose of the position is to provide...

  • Facilities Contract Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom National Liberal Club Full time £55,000

    Head of Facilities The National Liberal Club (NLC) is a prestigious private members' club established in 1882, situated in the heart of Westminster. Renowned for its stunning Victorian architecture crafted by Alfred Waterhouse, the club is housed in a magnificent building with views of the Thames. Facilities include dining rooms, bars, meeting spaces,...

  • Facilities Management Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom Catch 22 Full time

    Our client based in Canary Wharf E14 are currently looking for a Facilities Management Support Administrator.Purpose of the job of the Facilities Management Support Administrator:To carry out the FM procurement process on behalf ofour client, ensuring a cost efficient and timely delivery of paper, general stationery, office supplies and 'ad hoc' purchases,...

  • Facilities Contract Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom TSR Legal Full time

    Head of Facilities – Reading Top 100 Law Firm Multi Office Firm TSR Legal has recently partnered with a well-established multi-office law firm located in Reading, who is seeking to hire a Head of Facilities. The role includes overseeing the firm's office spaces, ensuring maintenance, and workplace suitability. Responsibilities: Create and execute a...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom Apleona UK Full time £24,000

    The details for the selected vacancy are shown below. Advert Title Facilities Administrator - Motherwell Advert Text Facilities Administrator Location – Motherwell, ML1 1RU Hours – Monday – Friday, 8:00am – 17:00pm Apleona is a UK provider of integrated facilities management. With a client base that extends across 520 UK operational sites, we...

  • Facilities Contract Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom Coventry City Council Full time

    Sitting within Facilities Management Services, Coventry City Council's FM Operations Team is expanding to ensure our properties remain functional and safe for our occupants and visitors. You will be joining a fast paced and rewarding service, maintaining and operating our vast property portfolio ranging from the Grade I listed Guildhall to our modern One &...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom ISS Facility Services Full time

    Banking:***Business Area: Banking:***Place of Work: London***Contract Type: Permanent***Hours: 40******Context***Facilities Administrator***London***Competitive salary with excellent benefits - please contact the recruitment team for this information. Although we don't advertise our salaries, you won't be disappointed*********The purpose of this role is to...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom Fawkes and Reece Full time

    Facilities AdministratorPaying up to £25kBased in HarlesdenPerm full time roleA Construction company is seeking a Facilities Administrator ASAPDuties: To provide administrative support to the Facilities and Fleet Manager To undertake data entry and manipulation to prepare reports Take minutes and collate all information for team briefs and management...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom BCS, The Chartered Institute for IT Full time

    We are now recruiting for an Administrator to join our Facilities team, at our London offices (EC2R).Role context and purpose:To support the Facilities team in the provision of a first class customer experience by providing day-to-day facilities service to ensure our premises are accessible and useable by all to support the Group's operational...

  • Contract Administrator

    2 weeks ago

    London, Greater London, United Kingdom Churchill Contract Services Ltd Full time

    Stratford, LondonWe are searching for a Contract Administrator to support the Operational team with various administration tasks and to ensure that the highest standards of customer service and health and safety are always maintained.This is a versatile role supporting on a variety of tasks within a dynamic and fast-paced organisation. Do you have strong IT...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom Bryan Cave Leighton Paisner LLP Full time

    Department:***FacilitiesOffice location:***LondonReports To:***Facilities Team LeaderPosition overview Be the contact for of all calls and correspondence directed towards Facilities desk and department. Undertake all administration tasks, including diary management, travel enquiries, health and safety administration, minute taking and administration support...

  • Facilities Administrator

    2 weeks ago

    London, Greater London, United Kingdom Handle Recruitment Full time £13

    Facilities Administrator, Gaming Working Hours: Mon to Fri, 9am-6pm Immediate start, 2-4 weeks on a temporary basis Location : Central London (100% office based) 15 per hour Major gaming studios are looking to appoint a Facilities Administrator to support the Facilities team with day to day operations, supplier setup/maintenance, processing credit cards...

  • Facilities Contract Support Administrator

    2 weeks ago

    London, Greater London, United Kingdom Maxwell Stephens Recruitment Full time

    Head of Facilities and Laboratories Welcome to our company's exciting job opportunity for the position of Head of Facilities and Laboratories. In this role, you will be at the helm of overseeing various key areas crucial for our operations. Lead the daily operations of a state-of-the-art pilot production facility, cutting-edge R&D labs, a top-notch...