Facilities Administrator

1 week ago


London, Greater London, United Kingdom ISS Facility Services Full time

Banking

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Business Area: Banking

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Place of Work: London
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Contract Type: Permanent
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Hours: 40
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Context
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Facilities Administrator
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London
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Competitive salary with excellent benefits - please contact the recruitment team for this information. Although we don't advertise our salaries, you won't be disappointed
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The purpose of this role is to help ISS become the world's greatest service organisation by providing service performance facilitating our customers' purpose through people empowerment.
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This role is dedicated to the Jefferies International Contract operating within the UK and the international EMEA portfolio and provides invaluable administrative support and takes full ownership/management for prescribed administrative duties within the contract. The role provides focused assistance and contract support for the Jefferies client team reporting to the ISS Account Director in parallel with supporting the wider ISS IFS team in service delivery to our client.
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Key Responsibilities
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Support the Office and Facilities Services Management team with administrative tasks when required including, but not limited to, scheduling meetings, screening and directing phone enquiries, updating spread sheets, filing, arranging conference calls, collating information and preparing reports

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Distributing to relevant parties within a reasonable timescale. Minutes include Weekly Dept Meetings, T&E, H&S, Projects, Procurement, Building Management meetings as required (Croydon and London) and ad hoc Facilities/Engineering meetings. Responsible for chasing up actions from minutes, and ensuring staff close out all actions on Minutes

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Preparation and Execution of Specific compliance meetings

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Monday Team Meeting

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Admin Meeting (London) (twice yearly)

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Admin Meeting (EMEA ex London) (twice yearly)

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Facilities IT & BCM (quarterly)

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Expense Reporting as required inclusive of Mobile Phone and Travel Charges Via Concur in conjunction with ISS Commercial and Supplier Contracts Manager

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Manage Travel Booking as required for Jefferies and Supplier Staff
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Professional and personal competencies/qualifications
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Qualifications

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Good standard of general education

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English and Maths GCSE A to C grade

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Bachelor's degree (desirable)

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Health and Safety qualification (desirable)

Experiences, Skills and Attributes

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Commercial / Financial experience in a commercial services contract environment

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Prior client facing experience

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Evidence of strong understanding of the importance of process and control within Commercial

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Professional, committed, conscientious, pro-active and innovative

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Numerate, accurate and confident and can work on own initiative.
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ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families.

ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreatPeople #ISSTalent #PeopleMakePlace
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If you have any further queries regarding this role, please contact the Resourcing Team on
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Please click on the following link for more information on this role

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ISS is proud to be a diverse and inclusive employer.
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ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background.
*****Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

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