Facilities Hard Services Coordinator

6 days ago

City, United Kingdom Hays Business Support Full time

Your new companyOur Client was created in 1966. Today, we are the global leader in sustainable food and valued experiences at every moment in life. They are hiring a Facilities Administrator to join their team located in London on a permanent basis.

Your new role As a facilities Administrator, you will be responsible for reviewing subcontractor records and seeing if supplementary actions are required, ensuring all electronic filing ( on there doc management system) is up to date to ensure audits are passed and Administrating subcontractor RAMS.

  • Multi-skill and use a number of helpdesk systems, e.g. Global Maximo
  • Raise and manage Purchase Orders (PO) on SAP
  • Manage and revise PPM schedules and ensure compliance with mandatory and statutory regulations.
  • Manage quotations.
  • Knowledge and experience in Risk and Method statements is essential.
  • Update the CAFM system in relation to asset and PPM - upon approval from account.
  • Navigate & develop the Hard Services filing structure to develop compliance reporting.
  • Liaise with Communications Manager to refresh and advertise to ensure best use of local helpdesk function.


What you'll need to succeedTo succeed in this role, you will need to require the relevant experience in a facilities workspace, ideally within a corporate environment. You will require the following:

  • Excellent communication skills - written and verbal.
  • A minimum of 2 years Customer Service experience (preferably in a Command Center and / or Call Center environment).
  • Intermediate computer skills in MS Office - e.g. Word, Excel.
  • Prior knowledge and skills in utilizing CAFM applications, e.g. Maximo/QFM - especially work planning and scheduling functionalities.
  • Have a good understanding of reactive and planned maintenance works, to enable planning of works within SLAs / KPIs.
  • Relationship building and influencing capabilities.
  • Keen attention to detail with the ability to prioritize and execute a diverse workload in a high-pressure environment.
  • Ability to deliver exceptional customer service to Stakeholders (internal and external).
  • Tertiary qualifications in Business Administration / Property / Facilities Management or related discipline would be highly advantageous (although not mandatory).
  • Previous experience in working with Third Party Vendors would also be advantageous (although not mandatory).
  • Self-motivated, confident, honest and flexible, with a professional work ethic.
  • Be flexible and adaptable to change.
  • Exceptional attention to detail.
  • Demonstrates the Sodexo values and behaviours.
  • A strong commitment to Zero Harm and a strong safety culture.
  • Prior experience in quote management.
  • Asset data management qualifications / experience would be advantageous
  • Asset data and trend analysis experience.
  • People management


What you'll get in returnWhen successful in securing this role you will receive a permanent contract with an international Facilities
firm in their corporate office in the City of London. You will also receive:

  • 35,000k salary
  • 25 days annual leave + bank holidays
  • 10% non-contributory pension
  • Wellbeing pot for various benefits of your choosing (dental etc.)
  • Private healthcare


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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