![Moore Kingston Smith LLP](https://media.trabajo.org/img/noimg.jpg)
Facilities Administrator
4 weeks ago
Browse through our current list of vacancies and find out more about the exciting professional and support roles we have available at Moore Kingston Smith. Facilities Administrator (6m FTC)
Job Ref:
1823
Job Title:
Facilities Administrator (6m FTC)
Location:
City, London
Close date not set
Job Description
As a Facilities Administrator at Moore Kingston Smith, you will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations. This position requires a combination of strong administration, organisational, and communication skills, along with excellent customer service abilities.
Key responsibilities- Allocate and manage tickets, update customers via ticket, email, and phone, arrange jobs for contractors, and close tickets upon completion.
- Ensure accurate filing of service records on the relevant system, chase contractors for necessary documentation, and maintain an organised filing system.
- Liaise with suppliers, verify invoice details, check coding and ensure auditability of invoices.
Obtain quotes, place orders, process delivery notes, and liaise with suppliers to ensure timely delivery of services and products.
- Ensuring documents are properly filed in the firm's document management system.
- Coordinate outgoing department communications via email, articles, and intranet updates, ensuring clarity and professionalism in messaging.
- Track and process internal recharges for various services, such as wine, post, and other office services, ensuring accuracy and adherence to internal processes.
- Maintain the supplier list, set up new suppliers, manage supplier relationships, and update relevant databases.
- Own and maintain department procedures and processes, ensuring compliance and efficiency in operations.
- Liaise with internal and external stakeholders, providing excellent customer service and support. Required Skills & expertise
- Proficient in Microsoft Office Suite (Excel and Word) and general IT skills for managing various systems and software.
- Strong administrative abilities, including organisation, documentation, and task prioritisation.
- Excellent written and verbal communication skills for interacting with customers, suppliers, and team members.
- Prior experience in customer service roles, with a focus on resolving queries and providing satisfactory solutions.
- Ideally, has some experience in the repairs and maintenance sector or a trade-based background.
- Good problem-solving skills to address ad hoc queries and challenges efficiently.
- Ability to work independently, as well as collaboratively within a team
- Understanding of finance processes, including invoice coding, tracking, and reporting.
- Experience in managing processes and procedures, ensuring adherence to standards and continuous improvement.
- Experience in producing reports, KPIs, performance targets, and dashboards using tools like Excel, Power BI, and other reporting platforms.
---------------------------------------------
FLEXIBLE WORKING
We are committed to supporting a positive work-life balance and offer a hybrid working policy that gives our people more freedom to decide when they work and where from. We appreciate how important flexibility around our personal lives is, and our policy considers the needs of our people alongside the needs of the business.
We`re passionate about inclusion and we seek to attract talented individuals from a wide and diverse talent pool. Our business is made stronger by the different perspectives and experiences of our people, and it`s important and in line with our values that we continue to build a workforce which is representative of our society.
We welcome applications from those who can help us on our journey and who wish to bring their authentic selves to work each day and help us build a sustainable and inclusive workplace of the future.
For more information about this position please open the following document:
#J-18808-Ljbffr-
Administrator / Facilities Coordinator
4 weeks ago
London, United Kingdom Optim Facilities Full time**About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...
-
Administrator / Facilities Coordinator
2 months ago
London, United Kingdom Optim Facilities Full time**About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...
-
Contract Administrator
1 month ago
London, United Kingdom Total Facilities Recruitment Limited Full timeJoin to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...
-
Contract Administrator
1 month ago
London, United Kingdom Total Facilities Recruitment Limited Full timeJoin to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...
-
Contract Administrator
4 weeks ago
London, United Kingdom Total Facilities Recruitment Limited Full timeJoin to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...
-
Contract Administrator
4 weeks ago
London, United Kingdom Total Facilities Recruitment Limited Full timeJoin to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total...
-
Contract Administrator
3 weeks ago
London, United Kingdom Total Facilities Recruitment Limited Full timeJoin to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Join to apply for the Contract Administrator role at Total Facilities Recruitment Ltd Sign in to save Contract Administrator at Total Facilities Recruitment Ltd . Total Facilities Recruitment Ltd provided pay range This range is provided by Total Facilities...
-
Facilities and Helpdesk Administrator
3 weeks ago
London, United Kingdom Capstone Facilities Services Ltd Full timeWe are looking for a Facilities & Helpdesk Administrator to join our team at Capstone. Our working environment is fast paced, with each day bringing new challenges. Therefore, strong organisational skills are essential to succeed. This role will be centred around the Maintenance side of our business, and you will be offering support to our Engineering...
-
Facilities Coordinator
2 days ago
London, United Kingdom Optim Facilities Full time**About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...
-
Facilities Coordinator
2 months ago
London, United Kingdom Optim Facilities Full time**About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...
-
Facilities Helpdesk Administrator
3 weeks ago
London, United Kingdom Pareto Facilities Management Full timeFacilities Helpdesk AdministratorSalary: £24,000Location: RemotePareto are currently looking for a Helpdesk Administrator to join us on a Full time basis.Responsibilities to include but not limited to:Monitoring the Facilities Helpdesk email and logging jobs;Actively monitoring open jobs including chasing engineers for updates and allocating jobs to...
-
Facilities Administrator
5 days ago
London, United Kingdom May & Stephens Full time**FACILITIES ADMINISTRATOR** **6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT** **CITY OF LONDON** **£30,000 (PRO RATA)** Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. The day to day duties of...
-
Facilities Administrator
2 weeks ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...
-
Facilities Administrator
1 month ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...
-
Facilities Administrator
4 weeks ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role.They are looking for a candidate with strong...
-
Facilities Administrator
4 weeks ago
London, United Kingdom Macdonald & Company Full timeMacdonald & Company are delighted to be working with a Central London Property Consultancy who are looking to appoint a Facilities Administrator. The business have been expanding in recent months and this role further grows their FM department. The purpose of the position is to provide administrative support to the Head of Facilities Management and the FM...
-
Facilities Administrator
4 weeks ago
London, United Kingdom Macdonald & Company Full timeMacdonald & Company are delighted to be working with a Central London Property Consultancy who are looking to appoint a Facilities Administrator. The business have been expanding in recent months and this role further grows their FM department. The purpose of the position is to provide administrative support to the Head of Facilities Management and the FM...
-
Facilities Administrator
2 weeks ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)The information below covers the role requirements, expected candidate experience, and accompanying qualifications.Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...
-
Facilities Administrator
4 weeks ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)The following information provides an overview of the skills, qualities, and qualifications needed for this role.Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...
-
Facilities Administrator
4 weeks ago
London, United Kingdom May & Stephens Full timeFACILITIES ADMINISTRATOR6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENTCITY OF LONDON£30,000 (PRO RATA)The following information provides an overview of the skills, qualities, and qualifications needed for this role.Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a...