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Executive Assistant

4 months ago

London Area, United Kingdom Office Collective Full time

Executive Assistant



Are you an energetic and highly organised individual looking to elevate your career? Our client, a dynamic corporate commercial property company with a strong presence in the UK and Germany, is seeking an Executive Assistant to join their small but effective team based in Golders Green, North West London. Our client’s culture is built on values of innovation, integrity, and hard work.



The Role:


As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of the business by providing top-notch support to two Directors. This role requires a proactive, multi-tasking individual who can manage both administrative and operational tasks with ease.



Key Responsibilities:



Executive Support:

- Manage the daily schedules and routines of the Directors, including diary management and travel arrangements.

- Prepare agendas and reports, attend meetings, and take minutes.

- Assist with the preparation of presentations and documentation.

- Coordinate with external professionals (HR, IT, Web developers, Marketing) to support the Directors' projects.




Operations Support:

- Oversee daily office management, supplier relationships, and facilities maintenance.

- Develop invoices, support credit control, and conduct financial analysis.

- Implement and update policies and procedures.

- Foster a positive working environment and manage internal reporting and communications.




Client Management:

- Maintain reporting systems and client relationship plans.

- Schedule and attend client meetings, producing action points as needed.

- Assist in sourcing new business opportunities and onboarding new clients.




Systems Management:

- Work with IT suppliers to ensure efficient services.

- Support team with IT/CRM inquiries.

- Maintain relationships with website developers and refine current systems.




People Management Support:

- Help manage team workflows.

- Assist the CEO with appraisals and recruitment processes.

- Support team events and propose new corporate culture activities.




Requirements:

- Minimum 5 years of experience in an Executive Assistant/support/ops based role.

- Strong organisational skills with the ability to prioritise in a dynamic environment.

- Proficiency in MS Office Applications; experience with Salesforce and Xero is desirable.

- Excellent documentation and presentation skills.

- Strong relationship-building abilities with customers and stakeholders.

- Willingness to work in the North London NW11 office 4 days a week and 1 day from home.

- Experience in property is a plus.




What's on Offer:

- Competitive salary range of up to £55,000 depending on experience.

- Future employee ownership trust.

- Discretionary bonus.





Join a forward-thinking company that values its team and is dedicated to making a significant impact in the business world. If you have a positive attitude, are hard-working, and ready to contribute to a growing business, we would love to hear from you.


Due to the vast number of applications, Office Collective can only respond to successful applicants. We wish you the very best of luck with your job search.