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Project Team Secretary

3 months ago

London Area, United Kingdom RED Engineering Design Full time

Project Team Secretary - London


RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.


Through our market leading technical expertise, we enable the world’s digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments. We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort. Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders. We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.


We now seek a Project Team Secretary to join our London office.


ROLE RESPONSIBILITIES

  • To provide administration support to the sector project team in conjunction with assisting in the smooth running of projects
  • Project duties: acting as point of contact for project related tasks including compilation and formatting of specifications, reports, presentations, document printing and binding, follow admin project delivery processes throughout a project lifecycle. Assisting with the coordination of RFPs/PQQ/tenders etc.
  • Reconcile corporate credit card activity on a monthly basis
  • General typing duties including production of letters, reports, presentations, specifications, etc. using standard company templates, and timely processing of general correspondence
  • Minute/actions taking at sector team meetings
  • Arranging couriers and receiving packages for distribution
  • Assisting with the completion of expenses and timesheets on behalf of your sector project team
  • Administration of holiday leave for project sector team
  • Arranging domestic and international travel, preparation of itineraries and insurance following the company travel policy
  • Support project QA compliance and document filing
  • Maintaining and updating of Contact Relationship Management Database (CRM)
  • Support Ethics and Risk compliance processes and preparation of necessary paperwork
  • Assistance with onboarding / offboarding sector team members
  • Ownership of sector team organograms
  • Coordination of CSCS cards
  • Assisting with engineer site activities i.e. PPE, risk assessments/methods statements, monitoring company booking system
  • Assisting with event coordination, internal and external including CPD’s
  • Raising, tracking and issuing of purchase orders in line with company process


ROLE REQUIREMENTS

  • Previous experience in an administration role (preferred)
  • Possess exemplary time management, multi-tasking, and organisational skills while able to work independently
  • Good organisation skills
  • Good time management skills
  • Ability to prioritise own workload
  • Accuracy / Excellent attention to detail
  • Understanding of engineering terms (desirable)
  • Hours flexibility (able to carry out overtime at short notice)
  • Excellent interpersonal and communication skills both orally and written
  • Ability to work to tight deadlines
  • Intermediate/advanced knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook
  • G-Suite (preferred)
  • Background in consulting or construction (desirable)
  • Good understanding of international working and business operations of a global consultancy (desirable)


BENEFITS

RED offers a variety of benefits, including but not limited to:

  • 23 days annual leave rising to 28 days annual leave over 5 years’ service
  • Holiday purchase and buy back scheme
  • Hybrid Working
  • Contributory company pension scheme
  • Healthcare Scheme via salary sacrifice (Company funded cover is dependant on level)
  • Non-contractual bonus awards
  • Training sponsorship
  • Charity volunteering leave
  • Wellness days/ initiatives.
  • Salary commensurate with experience.
  • Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.
  • We offer a comprehensive benefits package and are an equal opportunities employer.


*This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time.