Team Secretary

3 weeks ago

London, United Kingdom USS Full time

**Team Secretary**

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**Business Area: Equities**

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**Place of Work: London**

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**Contract Type: Fixed Term Contract**

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**When you join USS, the size and scale of our pension scheme means you will have numerous opportunities to learn and develop your career. Given our size you'll have real autonomy and influence as you collaborate closely with a wide-ranging team of experts.**

**About the role**

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**In your role as Team Secretary you will make a meaningful and valued contribution from the outset. This role will provide a great opportunity to provide full administrative and secretarial support to the Equities and RI teams supporting the efficient functioning of the department and ensuring USS policies and procedures are adhered to particularly in travel booking, expenses and research payments**

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**What you will be doing**

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**As a trusted part of the Equities you will be responsible for**:

- **Head of Desks**

**o Provide secretarial services including maintaining appointment diaries, contact lists etc**
**o Arrange travel and itineraries**
**o Submission of out of pocket expenses and reconciliation of Barclaycard expense forms in a timely fashion**
**o Production of regular reports which need to be reviewed by the Head of Desks: e.g. monthly risk and performance monitors, ExCo and IPC papers etc**
**o Oversee and organise filing and record keeping for internal audit and FCA compliance purposes**
**o Setting up Purchase Orders for new suppliers and approving invoices for payment on Proactis where these have been pre-approved by another authorised member of the equities department (HoD level)**
**o Organise team building activities for the equities department when appropriate**

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**About you**

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**To be successful in the role you will have**:
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- **Highly organised with strong forward planning skills and with a systematic approach**:

- **Reliable - able to deal with confidential and sensitive information**:

- **Able to take responsibility for projects, prioritising where necessary, and deliver them to a high standard to meet agreed deadlines without significant supervision**:

- **Discretion: Able to deal appropriately with confidential and sensitive matters that may cross the Head of Desks**

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**Why join us?**

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**How we will reward you**

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- **Great starting salary**:

- **Generous annual leave package**:

- **Access to a high quality pension scheme provided through Universities Superannuation Scheme**:

- **Supportive people policies (including enhanced occupational sickness pay and family friendly pay)**:

- **Financial contributions towards your personal development to help you maintain your physical and mental wellbeing**:

- **Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership**:

- **Learning and development opportunities to develop your skills, knowledge and talent**:

- **Employee Volunteer Day’s to support the communities where you work and live**:

- **Cycle to Work Scheme
**Our culture and values**

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**Our people are what makes us different. We work together to create a diverse and inclusive culture that embraces individuality, where people are welcomed and feel comfortable in the knowledge that they can be themselves. Our purpose firmly states the importance of members, putting them ‘front and centre’ of what we do. This is embedded through our values**:
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- **Integrity**:

- **Collaboration**:

- **Excellence**

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**About us**

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