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Office Administrative Assistant

1 month ago

Sunderland, United Kingdom Apexon Full time

Apexon is a digital-first technology services firm specializing in accelerating business transformation and delivering human-centric digital experiences. We have been meeting customers wherever they are in the digital lifecycle and helping them outperform their competition through speed and innovation. Apexon brings together distinct core competencies – in AI, analytics, app development, cloud, commerce, CX, data, DevOps, IoT, mobile, quality engineering and UX, and our deep expertise in BFSI, healthcare, and life sciences – to help businesses capitalize on the unlimited opportunities digital offers.


Our reputation is built on a comprehensive suite of engineering services, a dedication to solving clients’ toughest technology problems, and a commitment to continuous improvement. Backed by Goldman Sachs Asset Management and Everstone Capital, Apexon now has a global presence of 15 offices (and 10 delivery centers) across four continents.


Are you a first-class Administrator, with the ability to keep accurate and informative records, enter data into a range of programs, and produce high quality letters and emails? Do you have experience of new employee administration? If so, then this is a fantastic opportunity to join the People Team here in Sunderland.

Reporting to the UK HR Lead, you will play a pivotal role in supporting the day to day operations of the UK People Team, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees.

You will be responsible for a wide range of administrative tasks supporting the full employee lifecycle , including supporting recruitment, onboarding, induction, probation, employee records, benefits, absence and leave, MI & statistics, leavers, maintenance of procedures, and templates.

In addition you will support with some of the broader office administration including supporting employees with the business travel booking system. purchase of office supplies, and maintain H&S & records.

What we are looking for:

  • Strong MS Office experience, including Word, Excel, PowerPoint, Outlook, Sharepoint
  • Confidence in creating professional documents, including letters, forms, procedures and data records.
  • Excellent attention to detail and written/ verbal communications skills
  • A natural aptitude and passion for providing exceptional customer service to internal and external customers.
  • Strong interpersonal skills with the ability to understand people and collaborate with local and global colleagues across all levels of the organisation.
  • Proactive, self-motivated, and flexible with a 'can do’ attitude that can problem solve to take forward tasks and responsibilities without daily supervision.
  • Highly organised with the ability to multitask. Evidence of working with a sense of structure and time planning to prioritise a varied workload and deliver outcomes on time.
  • Possesses good judgment and tact with the ability to identify when to maintain the confidentiality of HR and financial records.


Our Commitment to Diversity & Inclusion:

Did you know that Apexon has been Certified™ by Great Place To Work®, the global authority on workplace culture, in each of the three regions in which it operates: USA (for the fourth time in 2023), India (seven consecutive certifications as of 2023), and the UK.Apexon is committed to being an equal opportunity employer and promoting diversity in the workplace. We take affirmative action to ensure equal employment opportunity for all qualified individuals. Apexon strictly prohibits discrimination and harassment of any kind and provides equal employment opportunities to employees and applicants without regard to gender, race, color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. You can read about our Job Applicant Privacy policy here Job Applicant Privacy Policy (apexon.com)

Our Perks and Benefits:

Our benefits and rewards program has been thoughtfully designed to recognize your skills and contributions, elevate your learning/upskilling experience and provide care and support for you and your loved ones. As an Apexer, you get continuous skill-based development, opportunities for career advancement, and access to comprehensive health and well-being benefits and assistance.


We also offer the following:

  • Up to 10% bonus (based on company and personal performance)
  • An employer pension scheme
  • 25 days holiday + 8 bank holidays, with the option to carry forward or 'cash-in' 5 days each year?
  • Access to YuLife wellness platform, subscription to Calm App, premium subscription to Fiit, life coaching & emotional well-being sessions, 24 / 7 virtual GP Access, Employee Assistance Programme
  • Life Insurance & Income protection
  • Enhanced Maternity Pay & Paternity Pay?
  • Cycle to work scheme
  • Travel loan scheme
  • A Tech Scheme which lets you choose from over 5000 tech products at up to a 12% discount
  • Free unlimited Precipio account for every employee to support continuous learning and improvement.


Don't worry if you don't tick all the boxes, we'd still love to hear from you.