Administration Assistant

4 weeks ago


Colchester, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Job overview

Are you looking for a rewarding role offering flexibility, benefits and sense of contributing to the community?

ESNEFT are seeking a construction project design specialist to join our Estates Strategy team. We are looking for an individual with project design process management experience but highly competent in construction design with knowledge of mechanical and electrical systems and infrastructure. 

We need someone with drive, enthusiasm, an eye for detail, ingenuity, a passion for compliance and a strong desire to deliver and make a difference. 

Reporting to the Head of Estates Strategy, you would be responsible for the delivery of a diverse portfolio of capital scheme design, working with consultants, internal subject matter experts and other external parties collaboratively shaping design and tender packs so that project delivery meets our Employers Requirements reflecting compliance, our patient need and the needs of our operational and maintenance stakeholders following handover. 

Working as a member of the Estate Strategy Team, the role holder will be responsible for overseeing the technical design of developments and improvements across our Trust’s property portfolio.

You will be responsible for ensuring the provision of a safe, functional, sustainable, and value for money estate providing a great experience for staff, visitors and patients.

You will directly line manage and mentor our Apprentice Project Engineers and technical design team

Main duties of the job

Responsible for the formulation of all Capital Development contracts and tender packs for the installation, refurbishment, expansion, and renewal of Trust assets. Inputs into the development and implementation of Estates & Facilities policies, procedures, systems and energy management initiatives. During design, and as part of the MDT meetings, ensure that the designated Project Manager from Capital Delivery is informed and is aware of project specific information. Post design, to ensure that a structured handover from Estates Strategy to Capital Delivery takes place. Be responsible for project design administration, ensuring that projects are designed within agreed financial limits, time, and quality.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person specification

Qualifications

Essential criteria

Educated to degree level or equivalent experience Management/leadership qualification or equivalent experience at post graduate level Evidence of continued professional development Further relevant training

Desirable criteria

•Relevant Professional Memberships ( MCIBSE, MIET, MIHEEM) •Chartered Status (CEng)

Experience

Essential criteria

Proven experience of working in a management/leadership role Experience of managing, leading and motivating a team Leading service changes to improve performance Leading projects Responsible for a budget and budget setting Identifying and interpreting national policy and implementing required changes Business case development and annual planning, longer term planning

Desirable criteria

Experience in NHS

Knowledge

Essential criteria

Financial procedures including budget setting and working knowledge of financial processes Business planning /annual planning/long term planning In depth understanding of change management Good understanding of the current NHS agenda and healthcare policy Knowledge of service improvements/transformation and project management Risk management and governance

Desirable criteria

NHS IT systems

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