Administrative Support Specialist, Office of Student and Campus Services
2 months ago
Widener University’s newly-created Office of Student and Campus Services is seeking an Administrative Support Specialist. The role encompasses a diverse array of responsibilities aimed at maintaining operational efficiency and fostering a sense of belonging. Reporting to the Associate Vice President of Student and Campus Services, the role will provide support to various departments within the unit including the Director of Campus Safety, Director of Auxiliary Services, and Assistant Director of Emergency Management but may include providing administrative support to members of the teams.
This position supports operates in person, within an office environment, from 8:30 AM to 4:30 PM.
DUTIES AND RESPONSIBILITIES (including, but not limited to) :
Essential duties:
Perform general office duties including scheduling meetings, answering phones, responding to emails, managing correspondence, and directing messages to the appropriate recipients. Responsible for own work; involves the ability to multi-task, problem-solve, prepare correspondence, and maintain databases. Maintain and update filing systems, both electronic and physical. Schedule meetings via outlook calendar Coordinate planning and organizing events or promotions related to dining and retail services. Communicate effectively with vendors, suppliers, and other external partners while maintain strong professional relationships. Order office and employee breakroom supplies. Design and create visually engaging displays for hallway bulletin board to promote community engagement and belonging. Schedule and coordinate meetings, conferences, and other events. This may involve booking venues, arranging catering, and preparing materials. Serve as point of contact for vendors, local community and city officials. Process invoices, expense reports, and all accounts payable processing Organize and manage all departmental files, encompassing state and federal uniform crime reports (Clery Act), field reports, and timely warnings for the Office of Campus Safety. Serve as point of contact for special parking requests for all campus events. Serve as the first point of contact for law enforcement administration and emergency management personnel. Serve as point of contact for inquiries related to dining, bookstore, and vending services. Coordinate with dining, bookstore, and vending staff to ensure smooth operations. Coordinate travel arrangements and accommodations for staff as necessary Coordinate emergency response and main dispatch backup supportSecondary responsibilities:
Coordinate room reservations, catering, meeting times and training schedule as needed. Assist with special events, while promoting community engagement and belonging. Manage crisis response call center when mobilized during emergencies. Performs other job-related duties as assigned or directed.MINIMUM QUALIFICATIONS (education/training and experience required):
Required:
High school diploma or equivalent. 2+ years of administrative or secretarial experience in a busy office supporting multiple people. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Demonstrated experience in expense tracking and budget controls. Ability to handle confidential information with discretion and integrity. Demonstrated ability to interact professionally with the public. Ability to perform basic arithmetic functions. Ability to proofread documents meticulously, identifying and correcting errors in grammar, punctuation, spelling, and formatting. Superior interpersonal skills and communication skills and ability to interact with complex and diverse persons. Able to take direction from multiple people and work with minimal supervision.Preferred:
Bachelor’s degree from an accredited college or university, or a combination of academic qualifications and practical experience. Secretarial experience in a higher education, auxiliary services, or campus/public safety environment. Certified Notary Strong social media skills, including but not limited to, marketing and promoting departmental events. Managing file systems in Microsoft OneDrive Experience using Colleague enterprise systemPHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:
Ability to work behind a computer for long periods, have basic manual dexterity, lift less than 25 lbs, and be mobile between workstation and numerous campus buildings. Involves routine standing, walking, and climbing stairs and occasional bending, stooping and/or kneeling. Evening/weekend hours may be occasionally required to attend and assist in the execution of key events.All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.
Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at
EOE M/F/V/D
-
Campus Safety Officer, 3rd Shift, Chester Campus
2 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a full-time 3rd Shift Campus Safety Officer. This position is outdoors and averages 40 hours a week, 10 hours a day, 11:00 PM to 9:00 AM. This position reports to the Lieutenant on duty. Campus Safety Officers are responsible for ensuring the safety and general well-being of all University community members,...
-
Student Financial Services Representative
3 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a Student Financial Services Representative in the Office of the Bursar/Enrollment Services. Reporting to Associate Bursar, this role is responsible for assisting all University students and staff with transactions for Financial Aid, Bursar, Registrar, One Card. In addition, the Student Financial Services...
-
Assistant Director, Student Inclusion and Belonging
2 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking an Assistant Director, Student Inclusion and Belonging. Reporting to the Associate Dean, this role provides overall support and serves as a resource in the Student Engagement and Transformation Office. This role includes programming diversity, equity, inclusion and belonging (DEIB) related activities, events and...
-
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a Director for the Office of Student Inclusion and Belonging (OSIB). Reporting to the Associate Dean, Well Being and Belonging in the division of Student Engagement and Transformation (SET), this position provides overall leadership, advocacy, management, vision and expertise for the OSIB. The director is actively...
-
Campus Safety Officer, 2nd Shift
3 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a full-time 2nd shift Campus Safety Officer. This position is outdoors and averages 40 hours a week, 10 hours a day, 3:00 PM to 1:00 AM. This position reports to the Lieutenant on duty. Campus Safety Officers are responsible for ensuring the safety and general well-being of all University community members,...
-
Campus Safety Officer, 1st Shift
3 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a full-time 1st shift Campus Safety Officer. This position is outdoors and averages 40 hours a week, 8 hours a day, 8:00 AM to 4:00 PM. This position reports to the Lieutenant on duty. Campus Safety Officers are responsible for ensuring the safety and general well-being of all University community members,...
-
Campus Safety Sergeant
3 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a full-time 3rd shift Campus Safety Sergeant. This position operates outdoors and averages 40 hours a week, 10 hours a day, 11:00 PM to 9:00 AM. This position reports to the Lieutenant on duty and will oversee a team of Campus Safety Corporals and Officers, providing essential support and direction. Additionally, this...
-
Director of Facilities Administrative Operations
4 weeks ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a Director of Facilities Administrative Operations in the Facilities Management Department. The Director of Facilities Administrative Operations provides a wide range of operational and administrative support to the Facilities Management Department and colleagues throughout the University. This role is primarily...
-
Specialist Services Administrator
4 weeks ago
Daresbury, Cheshire, United Kingdom Matched Full timeCustomer Service Specialist Role : Establish, build and maintain trust with colleagues, customers, and colleagues to ensure projects and orders are delivered successfully and with superior customer service Daresbury office, Monday - Friday standard hours Fast growing & leading IT Consultancy Do you enjoy interacting with people, building...
-
Senior Associate Director, Financial Aid Services
3 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a Senior Associate Director in the Financial Aid Services office. Reporting to the Director of Financial Aid, this newly-created role provides support to students on the Chester Campus. The successful candidate will be an experienced financial aid professional familiar with current trends and challenges in financial...
-
Student Support Co-ordinator
2 months ago
Cheshire, United Kingdom The David Lewis College Full time**Student Support Co-ordinator - College** **Location: Cheshire, SK9** **£27,000 to £35,500 per annum (dependent on qualifications, skills and experience)** **Full time 37.5 hours per week. Monday to Friday** David Lewis is an employer of choice. The David Lewis School and College provide both educational programmes and broader life and social skills...
-
Mis Enrolment Assistant
2 months ago
Cheshire, United Kingdom Cheshire College - South and West Full time**Salary**: £10.42 per hour Contract Type: Bank Staff Hours: Part-time Location: Opportunities at all sites (Crewe, Ellesmere Port and Chester Campuses) We are seeking Enrolment Assistants to join our team. This is an excellent opportunity to support the College in the onboarding of new students during the exciting enrolment period. **Key...
-
Advancement Coordinator
7 days ago
Cheshire, United Kingdom Widener University Full timeWidener University is seeking a highly organized, customer-focused, and collaborative Advancement Coordinator in the division of University Advancement to provide shared support to the Offices of Alumni Engagement and Career Design and Development. The Coordinator will provide integrated operational support for both student and alumni programming and assist...
-
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking a qualified applicant for a full-time, 10-month position on the Chester Campus beginning in Fall 2024 to teach in the graduate nursing program. Reporting to the Dean of the School of Nursing, this role provides support to the academic and clinical preparation of future Adult-Gerontology Clinical Nurse Specialists. ...
-
Assistant Dean, College of Arts and Sciences
4 hours ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently seeking an Assistant Dean in the College of Arts & Sciences. Reporting to the Dean, this role provides support to the College. DUTIES AND RESPONSIBILITIES (including, but not limited to) : Essential duties: Recruitment . Assist with coordinating the College of Arts & Sciences efforts to recruit new students. This...
-
Customer Support Specialist
1 month ago
Daresbury, Cheshire, United Kingdom Matched Full timeCustomer Support Specialist Role : Establish, build and maintain trust with colleagues, customers, and colleagues to ensure projects and orders are delivered successfully and with superior customer service Daresbury office, Monday - Friday standard hours Fast growing & leading IT Consultancy Do you enjoy interacting with people, building...
-
Customer Support Specialist
1 month ago
Daresbury, Cheshire, United Kingdom Matched Full timeCustomer Support Specialist Role : Establish, build and maintain trust with colleagues, customers, and colleagues to ensure projects and orders are delivered successfully and with superior customer service Location : Daresbury office, Monday - Friday standard hours WHY? Fast growing & leading IT Consultancy Competitive basic + benefits + monthly...
-
Customer Service Specialist
4 weeks ago
Daresbury, Cheshire, United Kingdom Matched Full timeCustomer Service Specialist Role : Establish, build and maintain trust with colleagues, customers, and colleagues to ensure projects and orders are delivered successfully and with superior customer service Location : Daresbury office, Monday - Friday standard hours WHY? Fast growing & leading IT Consultancy Competitive basic + benefits + monthly...
-
Specialist Payroll Officer
3 weeks ago
Chester, Cheshire, United Kingdom Hays Accountancy and Finance Full time €35,000Payroll Specialist SECTOR - MANUFACTURING Carry out monthly payroll for 195 employees and develop systems/policies to support the increase in payroll processing that will take place during 2025. Co-ordinate end to end Payroll processing by using SD Worx (managed payroll) tools and systems. Following training, the position will support all employees...
-
Senior Client Experience Specialist
2 months ago
Cheshire, United Kingdom Widener University Full timeWidener University is currently hiring for the position of Senior Client Experience (CX) Specialist within the Learning and Client Experience division of Library and Information Services. This role, based at Delaware Law School, will serve as a key member of the Senior CX Team reporting to the Director of Client Experience and Learning Spaces Manager. The...
