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Advancement Coordinator

2 months ago

Cheshire, United Kingdom Widener University Full time

Widener University is seeking a highly organized, customer-focused, and collaborative Advancement Coordinator in the division of University Advancement to provide shared support to the Offices of Alumni Engagement and Career Design and Development. The Coordinator will provide integrated operational support for both student and alumni programming and assist with outreach and communication efforts, event planning and implementation, office technology platforms and overall administrative support. This position requires a high level of attention to detail, process management, discretion, and confidentiality. 

The Office of Alumni Engagement leads the University’s alumni engagement efforts and offers programs and services to more than 65,000 Widener alumni on the Chester, Delaware Law, and Commonwealth Law campuses.

The Office of Career Design and Development serves as the University’s centralized career center for all undergraduate and graduate students within the five schools and colleges on Widener’s main Chester campus (College of Arts and Sciences, College of Health and Human Services, School of Business Administration, School of Engineering, and School of Nursing). 

DUTIES AND RESPONSIBILITIES (including, but not limited to) :

Essential duties:

Provide support for the daily operations of the Alumni Engagement and Career Design teams including but not limited to, screening and directing phone calls, monitoring and responding to general department email and voicemail, and referring inquiries to other department or University colleagues as appropriate.  Learn and support key department systems including a robust alumni career connection and mentoring platform and a centralized student employment platform.  Participate in planning and coordination of key on-campus events, from our annual Homecoming celebration to employer career fairs, and serve as day-of-event operations staff.  Assist with arrangements for external visitors to campus including alumni, employers, and prospective donors, among others  Assist with data gathering and input for annual First-Destination Survey that tracks employment and continuing education plans for the University’s newest alumni  Manage vendor invoicing, process payment requests, and assist with monthly budget reports 

Secondary responsibilities:

Performs other job-related duties as assigned or directed.  Ability to work with confidential information protected by FERPA, HIPAA and the ADA. 

MINIMUM QUALIFICATIONS (education/training and experience required):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Required:  

Minimum of 2 years of experience in an administrative support role, client support, budget, program coordination or an equivalent combination of experience and education.  Proficient in MS Office Suite (Word, Excel, PowerPoint), virtual communication platforms (e.g., Zoom, Teams, etc.) and internet search software relevant to the position  Previous experience working with database software  Strong commitment to customer service  Excellent verbal and written communication skills  Demonstrated track record of applying interpersonal skills to provide excellent customer service as well as work collaboratively with colleagues  Strong process management with keen attention to detail  Experience with basic expense tracking and budget controls  Creative and resourceful approach to planning and execution  Good judgment, discretion, and ability to maintain confidentiality  Experience and comfort level working in a team environment supporting multiple constituents  Ability to multitask as well as to “go with the flow” to adjust to new or changing priorities 

  Preferred:  

Bachelor’s degree (highly preferred)  Knowledge of Colleague , Blackbaud Raiser’s Edge Software Experience in a fast-paced team support role  Experience in Higher Education, non-profit, recruitment, or fundraising environment 

  Physical Requirements and/or Unusual Work Hours:  

Requires occasional evening and weekend hours to assist in execution of events and programs. May need to sit or stand for extended periods of time.  May be required to deliver information or packages around campus.  Ability to spend long periods sitting behind computer, standing at events or moving across campus. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy. 

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at

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