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Medical Specialties Training Programme Coordinator

4 months ago

Carshalton, United Kingdom Epsom and St Helier University Hospitals NHS Trust Full time

Job summary

Epsom and St Helier Postgraduate Medical Centre (PGMC) offers a comprehensive educational programme for doctors in training as well as activities to support the Continuous Professional Development (CPD) of locally employed doctors (LEDs), medical consultants and General Practitioners (GP).

The programmes follow quality and professional development standards as set by NHS England, the GMC and other organisations.

Main duties of the job

The Medical Specialties Training Programme Coordinator will take a key role in delivering the programmes by:

Providing comprehensive administrative services in an environment of excellent customer care; Coordinating the delivery of the following training programmes: Internal Medicine Years 1-3 training programmes Higher medical specialties training programmes Renal medicine training programme Audio-vestibular training programme Pathology training programme Radiology training programme Organise weekly Grand Round at St Helier and Epsom Hospitals Providing front of house services including: reception, audio visual support and general support to conference and events activities; Support to the general programmes and events for Postgraduate Medical Education. Support educational programmes for Locally Employed Doctors (LEDs) in medicine including Horus portfolio support, enhanced induction and practical procedure training days

About us

Epsom and St Helier Postgraduate Medical Centre (PGMC) offers a comprehensive educational programme for doctors in training as well as activities to support the Continuous Professional Development (CPD) of locally employed doctors (LEDs), medical consultants and General Practitioners (GP).

Key Relationships

Junior Doctors Medical Education Manager Head of Medical Education and Training Director of Medical Education College Tutors, Training Programme Directors and Education Leads NHS England Divisional Service Managers Rota Coordinators Human Resources Caterers Job description

Job responsibilities

Provide a front of house service for the postgraduate medical centres including answering queries, processing room bookings, setting up and closing down rooms and any ad-hoc requirements.

Administer and organise the provision of education services for the Medical specialties training programmes. This will include organising weekly teaching sessions and periodic regional study days, recording and monitoring training session attendance. Collate and report on course evaluation and assessment information for reporting to NHSE. To participate in preparing evidence for NHSE quality review visits. Maintain accurate e portfolio entries for trainees, by adding their supervisors and ensuring that trainees are recording their Workplace Based Assessments (WPBAs) in a timely manner. This is to ensure that the data is kept up to date for Annual Reviews of Competency Progression (ARCP). Work with relevant training programme directors and college tutors to arrange trainees interim ARCPs on a twice-yearly basis. Co-ordinate the Local Faculty Groups for medical specialties and any other specialties as may be specified from time to time, providing administrative support to college tutors and support to trainee doctors. Provide support as required for development of training programmes to strive for high quality training. Please note that designated specialties for this role may change depending on LFG requirements. Liaise with Ground Round convenors on each hospital site to ensure smooth running of the programme including recruiting speakers, producing termly or annual programme of talks, liaising with pharmaceutical reps to sponsor events, collate feedback and produce certificates of attendance. Person Specification

Qualifications and Training

Essential

GCSE/A Level or equivalent (Maths and English essential)

Desirable

First degree or equivalent experience

Experience

Essential

2 years administrative experience in educational environment customer care/secretarial experience

Desirable

Experience of working in a health environment

Knowledge and Skills

Essential

Excellent organisational and administrative skills Excellent communication skills, (written and verbal) Proficiency in Microsoft software package (especially Word and Excel) Competence in using online teaching platforms including MS Teams and Zoom Experience of minute taking and drafting

Desirable

Knowledge of medical education Experience with e- learning systems Experience of data entry, validation and compliance

Personal Attributes

Essential

Confident, collaborative and can do attitude. Ability to work independently, prioritise workload and part of a team Punctual, flexible and reliable team worker