Supplier Coordinator

2 days ago

Kintore, United Kingdom Bristow Full time

PRINCIPAL RESPONSIBILITIES:
Support Business Unit aircraft parts requirements for all aircraft parts, including support for scheduled maintenance also.
• Review outstanding requisitions, in accordance with KPIs:
o Set up buyer codes.
o Set up SAP queries.
o Cancel when reconciling against reservations/SM.
• Liaise with Business Stakeholders;
• Liaise with Supply Chain Management and Suppliers (including OEMs);
• Coordinate purchase of requirements in line with Wanted Receipt Dates and Priority;
• Develop and maintain commercial awareness;
• Review and resolve items placed in quarantine that have goods receipt discrepancies.

Procurement
• Understand component repair requirements;
• Convert requisitions to purchase orders and release approved purchase orders;
• Purchase in accordance with supplier agreements and KPIs;
• Manage outstanding Purchase Orders whilst expediting internally/externally and reconciling open orders against requirements;
• Resolve invoice discrepancies as required in a timely manner;
• Manage purchasing consistent with warranty agreements.

Activity/Forecast & Performance Reporting
• Liaise with management to ensure purchasing activity will support planned activity;
• Run Shortage report from SAP and report/manage data;
• Maintain awareness and report supplier performance;
• Understand the market and supplier base capability;
• Communicate purchasing data based on performance of part and supplier;
• Identify trends/issues and report them.

Control Repairable Parts Pool
• Maintain sound communication with Engineering department for return of core items;
• Understand and develop Turnaround Time with suppliers to improve performance and reduce inventory;
• Avoid delay in returns and consequent penalties for return of core items.

Manage Information
• Understand & comply with airworthiness legislation;
• Maintain visibility of critical information (CIL-TAT-Cost-Performance);
• Liaise with suppliers:
o Expedite requirements where necessary.
o Challenge and report poor performance.
o Discuss requirements through calls / emails.
• Understand risk and report issues quickly;
• React to requests for support and information promptly.


PERSON SPECIFICATION: (minimum education requirements, key skills and experience)
Qualifications:
• Educated to Degree level or equivalent work experience.
Experience:
• Understanding and knowledge of:
o ERP systems;
o Supplier management;
o Repair management;
o MS Office (Excel).
• Previous experience of working in a fast moving, demanding purchasing organisation.
Skills:
• Able to demonstrate the ability to identify risk and deal with issues in an effective manner, and to be capable of dealing with critical issues that occur;
• A good communicator, able to develop relationships, who is organised and analytical;
• Good IT skills in MS Excel, Word and Power Point;
• Strong written and verbal communication skills and ability to communicate at senior level;
• Effective interpersonal skills to develop internal and external relationships;
• Ability to act proactively and prioritise work with limited supervision;
• Ability to negotiate and influence both internally and with suppliers.

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