Personal Assistant to Director of HR

3 weeks ago

Sunderland, United Kingdom South Tyneside and Sunderland NHS Foundation Trust Full time

Job summary

An exciting opportunity hasarisen for a self-motivated enthusiastic individual to join our team in therole of Personal Assistant (PA) to the Executive Director of Human Resources& Organisational Development (HR&OD). As PA you will be the first pointof contact for the Director providing a professional service and be able to dealwith sensitive matters in a discreet and confidential manner.

The successful candidate willhave GCSE Grade C (or equivalent), in Maths and English as well as previous experienceof providing a full administrative service. You will be able to demonstrateexcellent verbal and written communications and be able to prioritise aconstantly changing workload. Attention to detail is essential particularlywhen producing minutes and reports.

This role is varied and at timeschallenging with the successful candidate working across a wide range of issuesand often with tight deadlines. The successful candidate will demonstrate thevalues of the organisation, aligning with our Excellence in all that we doethos.

If you are interested in the role and want to know more, please contact KathGriffin at K

Main duties of the job

In addition todiscretion and confidentiality which are essential attributes the duties of therole include:

Organisingmeetings, preparing agendas, papers and taking and distributing minutes. Managingthe Directors diary, including diary conflicts and forward planningappointments and meetings. Providingproject management support for a range of HR & OD initiatives. Workingwith teams across the Directorate and those external to the Directorateincluding Trade Unions. Supportingthe review process for policies and other key documents.

This post wouldprovide an excellent development opportunity for someone who wants experienceof how a large complex organisation operates or indeed who may be considering acareer in Human Resources Management.

Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit for further information

About us

Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.

One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.

We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.

The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements.

Job description

Job responsibilities

To provide a comprehensive and professionalpersonal assistant service to the Executive Director of Human Resources &Organisational Development (HR&OD), managing sensitive matters in adiscreet and confidential manner.

Toprovide an efficient and effective secretarial service to the ExecutiveDirector of HR&OD including record keeping, managing diaries, takingmessages, typing.

Toprocess orders and invoices when required.

Toprovide support for meetings by preparing and circulating papers, includingagendas, and attending meetings to take minutes.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DETAILS OF THE ROLE.

Person Specification

Qualifications

Essential

GCSE grade C and above in English and Maths or equivalent, or Level 2 Literacy and Numeracy NVQ Level III in Business Administration (or working towards) or equivalent.

Experience

Essential

Experience of managing busy diaries and general office practice Experience of working in a busy office, managing own workload Experience of working with the public and staff at all levels in an organisation Experience of minute taking for senior level meetings/committees Experience of handling and managing sensitive situations and data Proven experience of prioritising work and meeting deadlines

Physical Skills

Essential

Must be discreet and professional Must be self-motivated with the ability to act under pressure Maintain the confidentiality of the Trust and patient information and use such information only as authorised for specific purposes Undertake personal development, mandatory training and appraisal Ability to travel independently when required to work at different locations

Skills and Knowledge

Essential

Word processing at an advanced level Highly proficient in the use of Microsoft Office packages Able to use own initiative and work without supervision Able to work to strict deadlines in a pressurised environment Excellent communication skills, verbal and written Ability to recognise the importance, confidentiality and sensitivity of issues and act with the utmost discretion Excellent attention to detail and accuracy in production of work including minutes of meetings Ability to liaise and coordinate with teams from other departments / organisations Ability to work with interruptions from telephone calls and visitors Ability to demonstrate the Trusts values and behaviours Ability to work flexibly dependent on the needs of the service, including on occasion outside of core working hours Excellent time management Excellent administrative and organisational skills

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