Document Controller

3 weeks ago

Aberdeen, United Kingdom TechnipFMC Full time

Document Controller

Location:

Aberdeen, GB

Employment type: Employee Place of work: Hybrid Offshore/Onshore: Onshore

TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration – and we want you to be part of it. You’ll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.

Job Purpose

Responsible for providing Document Control services to the Project Team/ Department.

Job Description

Creates customer records and document numbers as required and prepare documents for transmittal to client according to project specific procedures Analyzes and controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality) Participates in the development, maintenance and improvement of departmental / projects document control work processes Handles and registers all outgoing and incoming transmittals according to project document control procedure Participates in meetings, as required Checks document and transmittal quality according to check list for document control Manages supplier documentation Collects information for reports

Reporting Lines and Interactions

Hierarchically reports to: Document Control Manager

Operationally reports to: Assigned Project Manager (s)

Directly supervises: N/A

Key Interactions (Internally, Externally)

Project Teams, UKBU Depts, Planning, Client Document Controller, Supplier Document Controller, Spoolbase, Drawing Office

Main Accountabilities

Undertake control of all documentation entering and leaving the Project, including registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation Regular interface with Planning Produce the Project Master Document Register as and when required by the Project/Dept Manager Generate Reports as and when required by the Project/Dept Manager Provide assistance to Engineers in the use of Electronic Document Management System (EDMS) Responsible in conjunction with other Project members for the collation, formatting and issue of As-built dossiers Responsible for the control of the Project/Dept Specific DCC Mailbox Liaise with Drawing Office (DO) to ensure DCC receive latest version of all drawings new and revised

Main Accountabiliies (Cont.)

Liaise with clients and subcontractors Document Controllers Liaise with external printing company for arrangement of photocopying for mobilisations and as-builts Archive Project Documentation in accordance with the TechnipFMC Archiving Procedure Provide assistance to new starts in conjunction with the DC starter pack Assist and support procedural and process maps development, maintenance and improvement as required Participate fully in Work Groups to constantly improve the Document Control Function Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness Remain flexible and adaptable to other tasks including additional hours due to mobilisations deadlines etc when required by the Document Control Manager and/or Project Manager

Qualifications

Nice to have:

Relevant experience of ProArc Proficient user of Microsoft (MS) Office, Office 365 Word, Excel and PowerPoint and SharePoint Relevant secretarial or business administration qualification

Preferred:

Document Control Foundation course

Typical Background and Experience Required

Must have:

Good standard of education Good level of experience in a Document Control role Ability to convey and enforce Document Control services Relevant experience of Subsea Projects Competent in use of PC based application: Windows, MS Office and Web portal tools and Adobe Acrobat Good understanding of Document Control applications, systems and processes

Typical Background and Experience Required (Cont.)

Good organizational skills and attention to detail Good time management skills  Capable of working autonomously Attention to detail Good Interpersonal skills Ability to cope with periods of intense workload

Personal Qualities

Be able to communicate effectively at all levels Be able to work under pressure Be able to work and contribute to a motivated and professional Document Control team Self-motivated and persistent Show proactivity Highly organised and attentive to detail Show willingness and ability to strive towards continuous improvement

Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.

Learn more about TechnipFMC and find other open positions by visiting our Career Page.

Follow us on LinkedIn for company updates.

Date posted: Apr 6, 2024 Requisition number: 4605

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