Administrator - Document Control

2 months ago


Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for an Administrator - Document Control on a permanent, staff basis, located in Glasgow. This role has access to both hybrid and flexible working policies.

**RESPONSIBILITIES**
- Coordinate project documentation and provide general administration support.
- Identify project personnel requiring SharePoint access and issue system request.
- Ensure Project personnel have User Profiles within ProArc and are competent using the system.
- Review Project document matrices and where necessary set up Profiles in ProArc.
- Enter information into ProArc document profiles to enable accurate use of the Reporting Tool.
- Maintain department tracking register(s) and prepare reports.
- Issue instruction to all Subcontractors relevant to the Regional operational requirements.
- Assist Engineers with document formatting and ensure templates are working correctly.
- Monitor documentation turnaround and track all document workflows to ensure owners are actioning within the required timescales.
- Regularly produce specific reports as required to highlight status, delays or progress.
- Assist with requests, searches, and queries from all project personnel.
- Liaise and assist project at close-out with as-built documentation and archiving.

**REQUIREMENTS**
- Electronic document management systems, DCC, processing design or vendor documentation.
- File format conversion would be advantageous, but training can be provided.
- Excellent IT skills across the MS Suite, also Adobe Acrobat.
- Excellent interpersonal and communication skills, both verbal and written, maintains strong collaborative relationships at all levels across a multicultural global environment.
- Ability to work with detail and accuracy.
- Excellent planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
- Pro-active with a solutions-based approach, demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
- Committed to continuous improvement and identification of efficient work methods and processes.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Aberdeen



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