Document Controller

2 weeks ago


Aberdeen, United Kingdom TAQA Full time

TAQA has a vacancy for a Document Controller to join the team on a contract basis for a duration of 6 months.

Why work for TAQA?

TAQA is committed to helping its employees and contractors work more flexibly to suit both their own and the Company's needs.

Compressed Working Week (CWW)

TAQA offers onshore employees and contractors a Compressed Working Week (CWW) in order to help achieve a healthy work-life balance. The CWW is an arrangement where employees and contractors work a standard two-week work period (10 days) over a compressed period of 9 working days i.e. employees contracted to work 37.5 hours per week will work 75 hours over 9 days (instead of 10 days). The 10th day in the second week of the CWW period is known as 'Flex Friday', a non-working day.

Agile Working

All employees and contractors at TAQA have the opportunity to participate in Agile Working. Agile Working means individuals can find an optimum balance between home/office working and flexibility on when and where contracted hours are worked. The aim is to deliver business results, whilst supporting a work/life balance and promoting a positive culture that supports engagement and retention. Individuals can establish their own working pattern with their line manager to accommodate business requirements and personal preferences within an agreed framework.

Flexible Working

BASIC PURPOSE OF THE ROLE

Provides document management support to both the function and the TAQA UK Organisation.

KEY RESPONSIBILITIES
- Observe and support the adherence of TAQA’s Information Management Policy, Document Control Standards and Procedures.
- Manage and maintain documentation within TAQA’s Electronic Document Management System’s (EDMS).
- Verify the completeness, accuracy, and quality of documentation prior to processing.
- Formally circulate documentation in accordance with the defined distributions.
- Exercise initiative by designating personal workload from the shared mailboxes and in-trays.
- Assist in completing requests, searches, and queries requested by company personnel.
- Liaise with company personnel and third parties (where applicable).
- Provide feedback to support continuous improvement.

QUALIFICATIONS/TRAINING

Essential
- Experience and awareness of EDMS’s.
- Working knowledge of MS Office packages (Word / Excel).

Preferred
- RGU Document Control Foundation CPD Course, or equivalent qualification.
- Training and experience of Bentley ProjectWise systems.
- Training and experience of OpenText Documentum systems.
- Training and experience of Cimage Enterprise systems.
- Working knowledge of SharePoint.

EXPERIENCE/KNOWLEDGE/SKILLS

Essential
- Previous experience in a document control role within the Oil and Gas industry.
- Good knowledge of document control in both Engineering and Operational environments.
- Experience of both project and documentation lifecycles.
- Ability to follow process.
- Good communication and interpersonal skills.
- Team player.
- Enthusiasm and a desire to learn.

Preferred
- Experience in a similar role.
- Good understanding of project management.

ADDITIONAL SKILLS/REQUIREMENTS
- Knowledge of ISO9001 requirements for control of documents.

Job Grade

N/a (contractor)
Additional Documentation

**Type of Role**

Contractor only

**Job Function**

Operations, Production & Maintenance, Administrative & Business Support

**Location**

Aberdeen, UK

**Closing Date**

24/01/23


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