Team Administrator
2 months ago
The FDS Group are a leading specialist in the design, installation and maintenance of smoke ventilation systems.
Due to the continuous growth and recent restructuring of the company, a new position for a Team Administrator has opened at our head office located in Greenhithe, Kent. The main responsibility of this role will be to become a key point of contact across our Installation and Maintenance departments for colleagues and clients while assisting the department and Administration manager where necessary. To be successful in this role, you must have excellent organisation skills, the ability to prioritise tasks and meet deadlines.
Responsibilities
- Liaising with team members, engineers, subcontractors, and clients via telephone, email, and Microsoft Teams
- Accurate raising of orders, invoices, and debt recovery
- General administration such as Photocopying and Filing.
- Completing Pre-Qualification Questionnaires (PQQ’s)
- Sourcing costs and ordering of stock from external suppliers.
- Data input into internal systems relating to contracts and job sheets.
- Assisting the department managers with new starter requirements such as providing required templates, equipment etc
- Organising vehicle maintenance such as servicing, MOT’s, Driver Checks, hire vehicles, fleet insurance, and various accounts such as Dart Charge, Congestion Charge and parking.
- Organise job allocation on a weekly basis.
- Updating various databases and trackers.
This role will be Monday to Friday 9am to 5.30pm and based in our Greenhithe office.
Salary up to £26,000 per annum, dependent on experience.
FDS Contracting ltd will not accept enquiries from recruitment agencies for this position.
In line with our GDPR requirements, all unsuccessful CV's and applications will be kept on file for a maximum period of two months, following employment of the successful candidate for this position.
Requirements
Skills
- Excellent verbal and written communication skills
- Proficient I.T Skills (particularly Microsoft Office including Word, Excel, and Outlook)
- Ability to liaise with all levels of the business and external clients from Admin to Directors in a confident manner
- Ability to work in a fast-paced environment and meet deadlines
- Confident, Empathy, Calmness and Impervious when speaking to clients
- Strong time management allowing to prioritise tasks
Requirements:
- GCSE Maths and English (Grade C/4 or above)
- Proven work experience as a Team Co-Ordinator, Administrator, or similar role
- Familiarity within the Construction Industry – preferred but not essential
Benefits
Benefits
- Company performance related bonus scheme
- Training & Development
- Private Healthcare Plan
- Life Insurance and long-term sickness cover
- Annual summer and Christmas parties.
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