Estates & Facilities Manager

1 month ago

Edgware, United Kingdom UK Health Security Agency Full time

Job summary

We are looking for a customer focused manager to work within the Facilities Management Department, delivering a high-level Soft Services provision to the Colindale site.

The main delivery functions will be cleaning, catering, grounds maintenance, and waste management. The successful candidate will manage and be responsible for the Soft Services outsourced provision.

Due to the nature of the role we will expect you to be based on site full time.

Main duties of the job

Your key responsibilities will include:

Delivery of the Soft Services provision, meeting and exceeding the specification Monitoring management of the quality, safety and performance of the soft services outsourced provider Building collaborative relationships with operational stakeholders Input into regular reporting relating to initiatives you are leading in line with the agile methodology used across the site, as well as feeding into general governance processes Building up expert knowledge of operations, stakeholders and the site functions

For a full list of the main duties and responsibilities of the role, please refer to the attached Job Description.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Job description

Job responsibilities

You will be working with the Head of Site Services (HSS) and will lead and manage the delivery of the Soft Services provision ensuring that it meets and wherever possible, exceeds the requirements and the specification. You will be responsible for the managing and monitoring of the outsourced providers performance, quality and safety and achieving value for money.

You will work collaboratively with stakeholders from around the business to ensure successful delivery, involving close liaison with department managers to assess their current and future facilities requirements.

As such, our ideal candidate thrives in a challenging environment, is motivated by making an impact and delivering results, and is comfortable with at times, working under pressure as well as working to strict timelines. The role requires a self-starter with an eye for detail, who has the confidence to navigate, with support, a complex stakeholder and solution environment, to deliver a high performing service.

You will deputise for the HSS on Soft Services facilities and other management matters as determined by the HSS.

You will be assessed on the below listed essential criteria, which have been selected from the Job Description.

Essential criteria

Significant successful facilities management experience in a demanding environment, including design and operations of facilities, including experience at senior management level. Previously responsible for a budget, involved in budget setting and working knowledge of financial processes. Used to working in a busy environment.

Desirable criteria

Significant knowledge of estates, facilities and building management systems, their implementation and management, CAFM, Planet Facilities management experience of a high containment, science based organisation. Knowledge of current and future UK and International Estates Standards, carbon standards and carbon training schemes, sustainability targets. Comprehensive experience of project principle techniques and tools such as PRINCE2 and Managing Successful Projects

Selection Process:

This vacancy is using Success Profiles and will assess your behaviours, technical, experience, abilities and strengths.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the three essential criteria listed above, and this will be in the form of

CV/ Application form (Employer/ Activity history section on the application) 500 words Statement of Suitability.

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The CV/Application Form and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.

If you are successful at this stage, you will progress to interview & assessment

Please do not exceed 500 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a (single) face to face interview

Behaviours, technical, experience, abilities and strengths will be tested at interview.

There will be a Technical Test and assessment, with instructions provided in advance.

The Behaviours tested during the interview stage will be

Communicating and Influencing Working Together Changing and improving Managing a Quality Service

Interviews will be held week commencing TBC. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Successful candidates must pass a disclosure and barring security check

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Working for the Civil Service:

TheCivil Service Codesets out the standards of behaviour expected of civil recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission'srecruitment principles.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Its important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

life sentences arson sexual offences hate and terror offences

Some departments will also consider the specific offence against the nature of the business, , a conviction for fraud may rule you out for a finance role.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

Starting salary

Entrants to the Civil Service are expected to start on the minimum of the pay band.

The internal roles rules apply to existing Civil Servants, level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase.

Either case is determined by whichever is the highest.

For further details please refer to the Information Sheet- Starting Salaries & Benefits attachment

Person Specification

CV

Essential

CV

Statement of Suitability

Essential

Statement of Suitability

Behaviour

Essential

Changing and improving communicating and influencing working together managing a quality service

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