Administrative Coordinator

3 weeks ago

Par, United Kingdom TekWissen LLC Full time
Overview: TekWissen Group is a workforce managementprovider throughout the USA and many other countries in the world.The below job opportunity is with one of our Biotech clients whoresearches develop and commercializes drugs. The company focusesprimarily on antiviral drugs used in the treatment of HIV hepatitisB hepatitis C and influenza including Harvoni and Sovaldi. Position:Administrative Coordinator Location: Parsippany NJ 07054 Duration: 6 Months Job Type: Part Time Work Type: Onsite
Description:
  • This position supports the TA Communications and PatientAdvocacy teams within Client location Public Affairs.
  • These two groups are responsiblefor external communications about the companys marketed andpipeline products and therapeutic areas as well as our engagementwith community / patient advocacy groups across all Clienttherapeutic areas.
Your primaryresponsibilities will include but will not be limited to: Administrative:
  • Scheduling meetings (including webconferences and teleconferences) while being conscious of locationtravel time and multiple time zones
  • Prioritizing external and internal meetingsbased on urgency
  • Organizing and maintaining department fi les andprocesses
  • Preparingexpense reports processing work orders and managing purchase orderson Client internal systems. Using discretion and judgment inscheduling appointments and telephone calls.
  • Preparing meeting agendas toinclude any relevant documents necessary.
  • Working confidently and efficiently whileengaging colleagues in many different Client work locations
Project/Departmental Management:
  • Managing short and longterm projects andinitiatives in collaboration with members of the Communications andPatient Advocacy teams
  • To include project tracking agency and Patient Advocacygroup followup Advocacy or media event planning and executioninternal coordination of Client attendance at external eventscrossfunctional project engagement with other Client partners)
  • Tracking team budgetincluding payment of invoices and orders working closely withFinance and agencies to monitor costs and assisting with monthlyreconciliation
  • Managing daily media monitoring distribution toDepartmental and Company leadership
EssentialDuties and Job Functions:
  • Supports manager andbroader team for tasks including travel arrangement expenseprocessing agreement and contract processing meeting coordinationand scheduling and onboarding of new employees
  • Project management
  • Tracks team budget purchaseorders and invoices
  • Triages incoming queries from the media / public
  • Manages routing ofmedia monitoring
  • Gathers collects records tracks and verifies informationfrom multiple sources and conducts internet searches as directedliaises with external agencies or organizations to coordinateactivities
  • Helps tocoordinate communications and logistics for external and internalevents
  • Interactswith a variety of internal and external stakeholders
  • Handles confidential informationwith discretion and in compliance with all regulations
Knowledge Experience and Skills:
  • Requires a minimum of a high school diplomaplus a minimum of 4 years administrative experience
  • Experience in regulated industryrequired healthcare or pharmaceutical industry experience preferred
  • Ability to work in afastpaced environment with changing priorities
  • Experience working withinmidlarge organizations preferred
  • Technically savvy able to learn nuances ofdifferent systems and databases
  • Experience working in databases specifically SAP orother financial systems
  • Excellent verbal written and interpersonal skills arerequired
  • Works underlimited supervision and may receive general direction on new linesof work or special assignments
TekWissenGroup is an equal opportunity employer supporting workforcediversity.

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