Assistant Administrator

3 weeks ago

SaintHelier, United Kingdom Ocorian Full time
Job Description

Overview

We are always hiring at Ocorian due to growth in our business, and Jersey is central to that growth.  We are hiring Administrators at all levels, so whether starting out on your career path, or hoping to manage or operate at the highest levels, we will be interested in talking to you about open or upcoming roles.

Purpose of the Job

To provide support and assistance to a team of fund administrators in the provision of professional fund administration services to a variety of entities for which Ocorian provides service and at all times comply with the Policies and Procedures of Ocorian.

Main responsibilities

  • To provide assistance to the fund administrators in the administration of funds and other entities which primarily hold real estate assets, to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents.
  • To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
  • To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor where the demands of the correspondence exceed capabilities.
  • To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff.
  • When required, to prepare minutes and other meeting documents.
  • To assist with the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing.
  • Ensure that database records and statutory records are maintained and updated.
  • When required, to undertake periodic reviews of clients' matters in accordance with the timetable set by the Director.
  • To escalate any issues/risks arising promptly to the Manager/Directors where appropriate.
  • To ensure a basic awareness and understanding of local Regulatory requirements.
  • To carry out any function/activity reasonably required by the Manager, Management Team or Directors from time to time.

#LI-SM1
#LI-Hybrid


Qualifications

Qualifications

  • Educated to A level or degree standard.
  • The post holder should be willing to work towards a professional qualification.
  • Strong IT skills.
  • No funds/trust experience necessary but previous office experience would be an advantage.
  • Good communication skills (written and spoken English).

Competencies

  • Good interpersonal skills are required to develop close working relationships with colleagues and clients.
  • Flexibility, energy and enthusiasm.
  • A solution drive attitude to problems.
  • Good organisational skills and the ability to work methodologically and accurately.
  • Team spirit.


Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

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