Administrator - Fund Services

4 weeks ago

SaintHelier, United Kingdom Ocorian Full time
Job Description

To provide support and assistance to a team of fund administrators in the provision of professional fund administration services to a variety of entities for which Ocorian Services Limited provides service and at all times comply with the Policies and Procedures of Ocorian.

Main responsibilities

  • To provide assistance to the fund administrators in the administration of funds and other entities.
  • To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.
  • When required, to ensure the tax status of the entities are observed with the timely completion of tax returns and the payment of any notified tax liability.
  • To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor where the demands of the correspondence exceed capabilities.
  • To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff.
  • When required, to prepare minutes and other meeting documents.
  • To take responsibility, under supervision, for being the immediate point of contact on allocated cases.
  • To assist with the overseeing of the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through effective liaison with the Client Accounting Solutions team.
  • To assist with the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing
  • Ensure that database records and statutory records are maintained and updated.
  • To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts.
  • When required, to undertake periodic reviews of clients' matters in accordance with the timetable set by the Director.
  • To ensure that during periods of absence from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met.
  • To escalate any issues/risks arising promptly to the Manager/Directors where appropriate
  • To ensure a basic awareness and understanding of local Regulatory requirements.
  • To carry out any function/activity reasonably required by the Manager, Management Team or Directors from time to time.

#LI-JM1


#LI-Hybrid


Qualifications

  • 1-2 years experience in fund administration, ideally private equity, with a focus on company/board administration
  • Educated to A level or degree standard.
  • The post holder should be willing to work towards a professional qualification.
  • Strong IT skills.
  • Good communication skills (written and spoken English).

Competencies

  • Good interpersonal skills are required to develop close working relationships with colleagues and clients.
  • Flexibility, energy and enthusiasm.
  • A solution drive attitude to problems.
  • Good organisational skills and the ability to work methodologically and accurately.
  • Team spirit.

#LI-JM1
#LI-Hybrid



Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

  • Senior Officer, Funds

    6 days ago

    Saint Helier, United Kingdom IQ EQ Administration Services (UK) Ltd Full time

    Perform a wide variety of Fund administration tasks accurately and in a timely manner to support the Company's ever-growing and diversified international client base - Provide a high level of quality internal and external client service and the accurate and timely provision of financial administration services - Actively support the Senior Management Team...

  • Fund Administration

    4 weeks ago

    Saint-Helier, United Kingdom Alter Domus Full time

    Fund Administration & Governance Manager Location: Saint-Helier, JE ABOUT US  We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.  With a deep understanding of what it takes to...

  • Administrator - Fund Operations

    1 month ago

    Saint Helier, United Kingdom Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Manager - Fund Administration

    1 month ago

    Saint-Helier, United Kingdom Apex Group Full time

    Residency5 years residency NOT requiredEmployerApex GroupClosing date01 April 2024Reference55718ContractPermanentHoursFull TimeSalaryNegotiableAs a Manager (Fund Administration), you will be responsible for creating and maintaining a high-performing team. You will be expected to build and sustain excellent client relationships and help achieve our mission of...

  • Senior Officer, Funds

    9 hours ago

    Saint-Helier, United Kingdom IQ-EQ Full time

    Job DescriptionPerform a wide variety of Fund administration tasks accurately and in a timely manner to support the Company’s ever-growing and diversified international client baseProvide a high level of quality internal and external client service and the accurate and timely provision of financial administration servicesActively support the Senior...

  • Associate Director

    1 month ago

    Saint-Helier, United Kingdom Apex Group Full time

    Residency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55728ContractPermanentHoursFull TimeSalaryNegotiableApex Group has an exciting opportunity for an experienced Associate Director. As an Associate Director, you will support Line Managers in delivering the operational service to clients. In your first few weeks in this...

  • Director – Private Equity Funds Jersey

    8 hours ago

    Saint-Helier, United Kingdom SS&C Technologies Holdings Full time

    Job Description SS&C Financial ServicesA leading innovator in alternative investment technology solutions and services, SS&C is also home to the industry’s largest fund administrator: SS&C GlobeOp, helping funds of all sizes from start-ups to today's largest funds.Named "Best Administrator: Technology" in the 2020 HFM US Services Awards. Across all of...

  • Fund Accounting Manager

    3 days ago

    Saint Helier, United Kingdom Alter Domus Full time

    About US We are Alter Domus. Meaning "The Other House" in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and...

  • Senior Administrator

    1 month ago

    Saint-Helier, United Kingdom Apex Group Full time

    Residency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55726ContractPermanentHoursFull TimeSalaryNegotiableApex are looking a Senior Administrator within their private debt department who will join a team providing a full suite of fund administration and company secretarial services to our private debt fund clients. - Be...

  • Client Compliance Administrator

    1 month ago

    Saint-Helier, United Kingdom Apex Group Full time

    Residency5 years residency NOT requiredEmployerApex GroupClosing date01 April 2024Reference55714ContractPermanentHoursFull TimeSalaryNegotiableThe Role: As an Administrator in the Client Compliance Team, you will support the Client Compliance Officers by primarily undertaking compliance monitoring on various fund structures such as Managed Entities/Jersey...

  • Administrator, Funds

    1 month ago

    St Helier, United Kingdom IQ-EQ Full time

    Company Description IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. **Job Description**: - Perform a wide variety of Corporate administration tasks accurately and in a timely...

  • Manager - Corporate Services

    1 month ago

    Saint-Helier, United Kingdom Apex Group Full time

    Residency5 years residency NOT requiredEmployerApex GroupClosing date19 April 2024Reference56193ContractPermanentHoursFull TimeSalaryNegotiableCorporate Services Manager Role Location: Jersey Department: Corporate Services Employment Type: Full time, Permanent The Role & Key Responsibilities: To manage a busy team of staff with varied experience...

  • Administrator, Funds

    1 month ago

    St Helier, United Kingdom IQ-EQ Full time

    Company Description IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. **Job Description**: - Perform a wide variety of Corporate administration tasks accurately and in a timely...

  • Senior Administrator, Funds

    1 month ago

    Saint Peter Port, United Kingdom IQ-EQ Full time

    Company Description IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. **Job Description**: Completing a wide variety of fund administration tasks, including more complex client...

  • Client and Operations Director, Funds, Guernsey

    6 days ago

    Saint Helier, United Kingdom CSC Full time

    Job Description Client and Operations Director, Fund Solutions Location: Guernsey Schedule: Monday to Friday 36.25 hours per week Hybrid/On-Site Vacancy type: Permanent Intro: To undertake the position of a Client and Operations Director within the Intertrust Fund Services (Guernsey) Limited ("IFS(G)L") business with the prospect of joining the IFS(G)L...

  • Director - Corporate Services

    1 month ago

    Saint-Helier, United Kingdom Apex Group Full time

    Residency5 years residency NOT requiredEmployerApex GroupClosing date02 April 2024Reference55721ContractPermanentHoursFull TimeSalaryNegotiableThe Apex Group is looking for a Director - Corporate Services. Reporting to the Head of Corporate Services, Jersey, the Director will support the business in the delivery of the operational & administration service to...

  • Entry Level Finance Position

    1 month ago

    Saint Helier, United Kingdom Alter Domus Full time

    We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance...

  • Entry Level Finance Opportunities

    1 month ago

    Saint Helier, United Kingdom Alter Domus Full time

    We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance...

  • Fund Administrator

    5 days ago

    Saint Peter Port, United Kingdom Aztec Group Full time

    %MCEPASTEBIN% **Reports to Client Relationship Manager** The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager. **Key responsibilities**: - Administer a complex range of funds, management companies and associated fund structures and liaise with clients and...

  • Director, Client Accounting

    12 hours ago

    Saint Helier, United Kingdom IQ EQ Administration Services (UK) Ltd Full time

    **Department**: Private Wealth **Reports to**: Head of Private Wealth **Responsibilities**: Overall responsibility for leading the Client Accounting function in Guernsey in relation to the outsourced model, managing smooth interactions between the Private Wealth administration teams and the outsourced remote team. **Tasks**: - Providing close team and...