Assistant Facilities Coordinator
3 months ago
Your Team
The Corporate Real Estate team is responsible for Front of House, hospitality, Events Management and Facilities. The facilities team is responsible for maintaining a safe and comfortable workspace for employees and is in charge of space planning, security, compliance with health and safety regulations.
The Role
The Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment, working closely with the CRE Manager and other departments to ensure the firm's needs are met efficiently.
Primary Responsibilities
Assist the CRE Manager in daily operational tasks, ensuring the smooth functioning of all office facilities in EMEALA.Assist in preparing and monitoring the facilities budget, processing invoices, and tracking expenses.Provide facilities oversight and support to other Neuberger Berman offices in EMEALAManage and coordinate routine maintenance and repair activities for office equipment, HVAC systems, BMS, and other facility infrastructure.Day to day liaison with landlords and local authority officials.Solicit bids from contractors for and award contracts after securing required approvals. Maintain a working knowledge of all vendor contracts and ensure specifications are met.Assist with managing space allocation and layout planningMaintain an inventory of office supplies, furniture, and equipment, ensuring adequate stock levels.Ensure that all offices in EMEALA comply with health and safety regulations, and coordinate regular safety inspections.Assist in developing and implementing emergency procedures and evacuation plans, and participate in safety drills.Respond to and coordinate contractors during out-of-hours building emergencies, such as power outages, ensuring swift and effective resolution.Maintain accurate records of facilities operations, including maintenance logs, service contracts, and warranty information.Set up and coordinate meeting rooms, including arrangement of furniture and audio/visual equipment.Provide support for facilities-related projects, such as office moves, and minor worksSupport the implementation of sustainability programs, such as recycling and energy efficiency measures.Oversee the building security measures, including the management of access cards and keys.Provide logistical support for events held within the office premises, including setup and breakdown.Any other duties as reasonably requiredQualifications and Experience
Minimum of 2-3 years' experience in facilities coordination, assistant manager or a similar role.Health and Safety Qualification, e.g. IOSH or NEBOSHFacilities Management certification e.g. IWFM or IFMATechnical Skills
Good understanding of building services and facilities management processesStrong organisation skillsProficient in the use of standard office software and facilities management systems.Interpersonal Skills
Excellent verbal and written communication skills for interacting with staff and other stakeholders.
Neuberger Berman is an equal opportunity/affirmative action employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact .
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