Account Co-ordinator
3 months ago
Principle Duties and Responsibilities
- Coordinate the work flow for all client and internal requests that require a sub-contractor attendance to ensure effective completion of work in accordance with SLAs.
- Liaise with customers and operational delivery teams to arrange all sub-contractor reactive maintenance visits and manage end to end.
- Ensure all contractor statutory PPMs do not exceed their due date, escalating where required to ensure 100% statutory compliance is met.
- Ensure all other contractor PPMs do not exceed their due date in line with internal and client targets.
- Maintain CAFM logs, ensuring accurate information is obtained and entered to demonstrate progress to the client, providing an internal audit trail, utilising the client update function to minimise chases.
- Review sub-contractor service records/sheets and raise ‘follow on’ work orders where required, assigning to the correct resource and priority.
- Support operational delivery teams to ensure all works are managed by the appropriate party.
- Maintain effective relationships with sub-contractors, ensuring work is delivered on time and to a consistently high standard, escalating and/or reporting information to the operational and procurement teams as required.
- Utilise the CAFM quotation module, liaising with the operations/delivery teams, in order to build estimates/quotations, issuing to the relevant party and managing approvals.
- Raising and issuing purchase orders in line with internal governance process, updating CAFM work logs and filing all purchase orders against work orders as per company procedures.
- Ensure all deliveries are scheduled and all documentation (goods receipts) is filed appropriately within the CAFM system.
- Validate and receipt associated invoices against committed costs, in order to assist with Budgetary Control, escalating and resolving issues quickly.
- Ensure all costs associated with work delivery are captured and entered into the CAFM system.
- Ensure any risk, within the scope of the contract(s), is managed and mitigated, using all methods of escalation accordingly ensuring any financial risk to Atlas is managed, recorded and mitigated where possible.
- Carry out any other administration tasks related to the contract as directed by your line manager.
- Maintain and develop an environment of continuous improvement by ensuring processes and procedures remain effective and efficient.
- GCSE Maths & English
- Extensive experience in a similar, customer services role within a business services environment
- Strong analytical skills with the ability to understand and interpret results to ensure effective solutions
- Strong interpersonal skills with stakeholders at all organisational levels in verbal and written communications
- Strong IT skills in Microsoft packages, Maximo and Survey Monkey
- Able to work independently with minimal supervision, using initiative
- Excellent communication and negotiating skills
- Strong administrative skills
- Excellent customer service skills
- Good understanding of Excel, able to create and maintain Excel reports
- Good knowledge of the Maximo CAFM system
- Aptitude and willingness to undertake further technical and business training (e.g. IOSH Managing Safely)
-
Account Co-ordinator
6 months ago
London, United Kingdom Salisbury Group Full time**About The Role**: **Atlas Workplace Services **is looking for an Account Co-Ordinator to join our team supporting **at the University of London.** As the Account Co-Ordinator, you will provide comprehensive administrative support and coordination to the University of London contract. You will be responsible for creating the majority of the quotations that...
-
Account Co-ordinator
6 months ago
London, United Kingdom Atlas Workplace Services Full time**About The Role**: **Atlas Workplace Services **is looking for an Account Co-Ordinator to join our team supporting **at the University of London.** As the Account Co-Ordinator, you will provide comprehensive administrative support and coordination to the University of London contract. You will be responsible for creating the majority of the quotations that...
-
Ppm Co-ordinator
6 months ago
London, United Kingdom Braundton Consulting Limited (Recruitment) Full time**PPM Co-ordinator** **Monday - Friday, 8am-5pm** **Fully Office Based in London** **£29k-£32k Per Annum** Our client is looking for a planned and preventative maintenance co-ordinator to join their amazing team in London! You would be working for a passionate, dedicated, trustworthy, transparent, and caring company, who believe that this allows everyone...
-
Project Co-ordinator
6 months ago
London, United Kingdom Transport for London Full time**Organisation** - Projects and Programmes **Job** - Project Management **Position Type** - Full Time **Job title: Project Co-Ordinator** **Salary: £28,000 - £30,000** **Location: Palestra - Hybrid*** **Contract Type: TFL Permanent, Band 1** **Overview of project/role** The Project Co-ordinator is responsible for assisting the Construction Manager...
-
Senior Account Co-ordinator
6 months ago
London, United Kingdom Safran Full time**Job description**: Senior Account Co-ordinator Pitstone, Tring, Hertfordshire £ Competitive Benefits: 8% Bonus, Excellent Pension, 33 Days Holiday, Dental, BUPA, Workplace nursery scheme, Midday finish on Fridays, Enhanced family friendly policies, Wellbeing programme, Employee assistance programme including health and finance, Onsite subsidised...
-
Office Support Co-ordinator
6 months ago
London, United Kingdom The London Cremation Company Full time**Office Support Co-Ordinator** **Location**: Hybrid role, with the requirement to travel to and work from Golders Green at least once per week. **Hours of Work**: Minimum 16 hours per week **Salary**: £16,000 per annum based on 16 hours per week (£35,000 FTE) **Role Purpose** Reporting to the Managing Director, the primary objective of this role is...
-
Project Work Co-ordinator
6 months ago
London, United Kingdom Mitie Full time**Mitie has a great opportunity for a Project Work Co-Ordinator** **Salary £12.01 Hourly Paid** **40 hours a week** **Remote working** **Great company benefits such as, life assurance, pension, and company sick pay.** **Job Overview** The Project Work Co-Ordinator will support with data analysis, administration, file management, and scheduling. You...
-
Office Support Co-ordinator
6 months ago
London, United Kingdom The London Cremation Company Full time**Office Support Co-Ordinator** **Location**: Hybrid role, with the requirement to travel to and work from Golders Green at least once per week, ideally on a Monday. **Hours of Work**: Minimum 16 hours per week **Salary**: £16,000 per annum based on 16 hours per week (£35,000 FTE) **Role Purpose** Reporting to the Managing Director, the primary...
-
Legal & Regulatory Change Co-ordinator
8 months ago
London, United Kingdom JPMorgan Chase & Co Full time**JOB DESCRIPTION**: - Here at JPMorgan Chase & Co., we know that people want great value combined with an excellent experience, from a bank they can trust. So we launched a new digital bank called Chase - to revolutionise mobile banking by creating seamless digital journeys that our customers love. For us, that means keeping ourselves customer obsessed and...
-
Commercial Co-ordinator
6 months ago
London, United Kingdom Bellrock Property and Facilities Management Full time**Commercial Co-ordinator** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people...
-
Revenue Co-ordinator
8 months ago
London, United Kingdom Ambition Full timeAmbition are working with an international law firm with their recruitment for a Revenue Co-ordinator. This is great opportunity to join an established finance team within their London office, offering hybrid working and a competitive salary. Reporting to the Revenue Manager, the key duties will include; - Assisting Revenue Controllers with WIP & AR...
-
Office Co-ordinator
6 months ago
London, United Kingdom Computershare Full time**Office Co-ordinator** **London - On site **We give you a world of potential** An exciting opportunity for an Office Co-ordinator has now become available within the Property Services team on a full-time office bases in our London office to assist with the management of the property, facilities and health & safety for all our colleagues, contractors,...
-
Marketing & Events Co-ordinator
6 months ago
London, United Kingdom Momentum ITSMA Full time**About Momentum ITSMA** Momentum ITSMA enables ambitious companies to achieve market-beating performance by winning, growing and retaining the most valuable client relationships. Join us in a dynamic work environment and be part of delivering market-beating success. **About the role** The Marketing and Event Coordinator will play a key role in supporting...
-
Global Treasury Co-Ordinator
3 weeks ago
London, Greater London, United Kingdom AXA XL Full timeAbout the RoleAs a Global Treasury Co-Ordinator, you will play a key part in managing our banking relationships, providing thought leadership on treasury-related analytics, and driving process efficiency through technology adoption.The successful candidate will have honours degree in Accounting, Finance, or Treasury, with additional academic or professional...
-
PMO Co-ordinator
5 months ago
London, United Kingdom Travers Smith Full timePractice Area/Department Facilities / Maintenance PQE Level N/A Description please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format. Support and Adjustments for candidates : At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in...
-
Swimming Co-ordinator
6 months ago
London, United Kingdom Virgin Active Full timeAre you organised with great communication skills and experience in the world of Swim Management & Safeguarding? We’re looking for a Swim Co-ordinator to be responsible for the successful running, development and management of the group & individual Swim programme. From the development of the Swim programme in-line with ASA innovations, to ensuring we...
-
Workplace Experience Co-ordinator
6 months ago
London, United Kingdom CBRE Managed Services Full timeThis position is responsible to support and coordinate activities related to delivery of workplace experience services for clients, where offered, including administrative support for teams managing and directing services. This role will also be required to assist with the co-ordination of site from a Facilities perspective, by maintaining concise records or...
-
Administrative Co-ordinator
6 months ago
London, United Kingdom AGK Partnership Ltd Full time**Reporting to: Office Manager** AGK Partners is an accountancy firm located in North London. We are looking for an experienced Administrative Co-ordinator to join our admin department. The Administration Department are required to work with everyone within the business and external clients to ensure all duties are delivered in an effective and efficient...
-
Helpdesk Co-ordinator
6 months ago
London, United Kingdom Braundton Consulting Limited (Recruitment) Full time**Helpdesk Co-ordinator** **Monday - Friday, 8am-5pm** **London - Full Time Office Based** **£30k - £32k** **Our client is looking for a helpdesk co-ordinator to join their amazing team in London!** **The Helpdesk Coordinator plays a crucial role in managing and coordinating the activities of the companies helpdesk. The primary responsibility is to...
-
Housing Repairs Co-ordinators
6 months ago
North London, United Kingdom Colbern Limited Full time284324-4552-2439 NCD Housing Repairs Co-ordinators Islington Contract £17.38 per hour PAYE Our client is looking for an experienced Housing Repairs Co-ordinators. Knowledge of the main issues affecting social housing. ITQ2 or equivalent Information Technology skills. Minimum of 1 years’ experience of working within a responsive repairs environment and...