Faculty Operations Officer

4 weeks ago

Exeter, United Kingdom Exeter College Full time

About the role…

A rare opportunity to gain administration experience in a professional and vibrant faculty has arisen for the post of Faculty Operations Officer in Humanities, Languages and Social Sciences. Working in a creative and dynamic office, you will work closely with the Head and Deputy Heads of Faculty to provide coordination and administrative support to the faculty staff and students and will have a pivotal role in the smooth running of the Faculty. The role is perfect for an adaptable administrator and multi-tasker who enjoys working in a large team.

Daily tasks could include things such as, supporting the Head of Faculty in their duties, providing business and administrative support to the whole faculty, and ensuring excellent customer service across the college. To find out more, please see our job description. 

This is a great opportunity to support and gain experience in a successful and friendly Faculty in the College.

About you…

We are looking for someone who is highly organised with excellent communication skills, who is able to multi-task, produce work to an accurate, high standard and have a flexible, confident approach to working within a busy environment. As the first point of contact for many of our students, excellent customer service skills are crucial for this role. You will have the ability to work on your own initiative and to take responsibility for the efficient running of the administration of the Faculty.

You will need to be confident in using a range of IT packages including Microsoft 365. You will receive training on how to use various college systems for timetabling and student online payments, so the ability to learn and adapt to new packages is essential. We are seeking someone who embraces new opportunities and has a willingness to learn new skills with the support of our team and a mentor.

Experience of supervising / coaching and supporting others is desirable for this role. The successful candidate will be based in the Tower building, in the HLS ground floor staffroom.

If you are looking to gain experience in arts administration, in a busy, vibrant faculty – we would love to hear from you

About us…

Our values – Ambition, Collaboration, Energy 

At the college, we offer a wide range of benefits, from generous annual leave to full days dedicated to staff development. To see the full list please see our careers page - 

At Exeter College we are committed to the safeguarding and welfare of all our student's including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements as set out within Keeping Children Safe in Education statutory guidance.

All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check and satisfactory references.

All posts at Exeter College are exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (amended 2013 and 2020)) provide that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further inform. 

We are committed to promoting equality of opportunity and access for all, irrespective of age, background, race, gender, religion, ability, disability, or sexuality. We welcome applications for employment from the whole community. 

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