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Tendering Specialist

2 months ago

Westhill, United Kingdom Subsea 7 Full time

Subsea7 are looking for an experienced Tendering Specialist to join our Pipeline Group (PG) on a full-time staff basis. Due to the nature of the role, we are open to candidates in any of the following Subsea7 office locations: Aberdeen (Westhill), London (Sutton), Paris (Suresnes) or Glasgow (Old Kilpatrick).

This role presents an ideal opportunity for someone to build on and develop their commercial and technical experience. You will be involved in all elements, from tender receipt through to submission and award. The role will also provide exposure to a variety of clients, internal functions and PG Senior Management.

What will you be doing?

Reporting to the PG Tendering Manager, the Tendering Specialist is responsible for the effective coordination and consolidation of all inputs from internal support functions to develop the Pipeline Group tender proposal.

The Tendering Specialist shall support the Tender Lead / Proposal Manager through each phase of the tender, through to consolidation and submission of the final proposal.

The Tendering Specialist ensures the client requirements of the tender are adhered to and that tenders are performed in compliance with Company tendering guidelines and processes.

Responsibilities include (but are not limited to):

Develop the tender estimate for the purpose of having a complete, accurate and optimized cost estimate, ensuring all inputs are approved and delivered in line with the BMS and tender schedule. Develop and distribute the ITT review matrix ensuring all clarifications are consolidated for return to client. Ensure that all subsequent tender bulletins, and clarification responses are received, distributed and reviewed including post submission clarifications. Develop the PG deliverables matrix and support with ensuring all deliverables are approved and delivered as necessary. Establish and maintain an effective and collaborative interface with internal and external stakeholders including regional tendering teams, PG tendering team and PG Management team. Drafting of internal tender authorisation papers, presentations and documents which may include presenting or supporting presentations to PG Management. Control the efficient performance of the tender through; strict adherence to the tender schedule, action tracking and close out and facilitation of gate review meetings. Support the Tender Lead to perform preliminary screening of risk and qualifications register and consolidate with input from the technical departments. Contribute to the maintenance of all tendered data records, to support the management analysis/forecasting and tender benchmarking. Manage the handover of any awarded project estimates to the PG Cost Controllers.

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

Previous experience of working in a Tendering environment is desirable but not necessary. Effective communication and time management skills with the ability to coordinate, track and motivate the tender team to meet deliverables within the time constraints. Thorough approach with analytical skills to consolidate, challenge, review and present confidently all elements of the tender costing. Committed to the highest levels of confidentiality and integrity with strict adherence to the Company tendering processes. Commercially aware and highly numerate, with and an ability to work with detail and accuracy. Enhanced planning and organisation skills, with the ability to identify and effectively prioritise workload to effectively meet multiple, often competing deadlines. Ability to develop and adapt to role requirements, demonstrating an interest in personal development. Committed to continuous improvement and identification of efficient work methods and processes. Willing and able to travel for occasional short assignments within the UK and globally.

What do we offer?

Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development. Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work. Enhanced maternity/paternity leave/adoption leave. A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next? 

If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application. 

Here are 3 top tips to help you submit a successful application: 

Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role. We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team. Take your time with your application and check there are no errors before final submission.

Once you have submitted your application, we will be in touch as soon as possible with next steps.