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Contracts / Subcontracts Specialist

7 months ago

Westhill, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

**Contracts / Subcontracts Specialist - VR/29278**:
**Status**: Temp/Contract

**Location**: Westhill, Aberdeenshire

**Rate**: Expectations to be discussed

Experienced Contracts/Subcontracts Specialist required for a 6-month contract assignment with a leading subsea engineering, construction and services company serving the offshore energy industry.

Reporting to the SCM Manager and working as part of a collaborative team, you’ll be responsible for defined elements of pre-award and post-award SCM activities.

Duties & Responsibilities:

- Supporting supplier selection, bid evaluation, recommendation, commitment and delivery of subcontracted products and services.
- Delivering subcontracted products and services in accordance with approved budgets, schedule and agreed terms.
- Highlighting areas of risk and opportunity to all relevant stakeholders.
- Managing and periodic review of existing frame agreements.
- Engaging with internal stakeholders to understand their / the end client requirements, including attendance at internal tender kick-off meetings where required.
- Identifying potential bidders and establish a bidders list.
- Determining the appropriate contracting model i.e., frame agreement, subcontract, Call Off Order or Purchase Order.
- Drafting any contractual documentation required as part of the Request for Quotation (RFQ) package, including reviewing any main contract flow-downs, drafting subcontracts and Call Off Orders.
- Preparing, coordinating and issuing RFQs in line with the agreed SCM strategy document or procurement plan.
- Coordinating and managing any clarifications.
- Reviewing, evaluating (from a commercial and contractual perspective) and ranking supplier proposals and quotations along with other disciplines, preparing bid comparisons.
- Leading negotiations with suppliers with the purpose of achieving the most favourable positions for the company from a commercial, technical, contractual, operational, quality and safety perspective and targeting savings against budget.
- Making recommendations to award and prepare Supplier Commitment Approval (SCA) forms.
- Preparing award documentation.
- Finalising and place subcontracts, call off orders and purchase orders as required.
- The proactive identification, reporting and resolution of project issues.
- Managing the change order process.
- Accurate financial and progress reporting, including providing input to cost controllers.
- Providing regular and accurate summaries and reports on the status of subcontracted activities to management as required.
- Maintaining contact with suppliers and expedite services and deliverables as per project schedule.
- Executing contract close-out activities ensuring that all completion certificates are issued, goods receipts and service entry sheets are entered into SAP, invoices are paid, Purchase Orders closed out, any bonds or guarantees are returned, residual warranty obligations are recorded, and a statement of final account is agreed.
- Preference for previous experience in a supply chain management contracts / subcontracts role.
- Excellent communication skills, both verbal and written.
- Capable of developing and maintaining strong business relationships at all levels in the organisation.
- Commercially aware with excellent analytical skills and an ability to work with detail and accuracy.
- Strong planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
- Experience with SAP and / or SAP Ariba desirable.
- Ability to develop and adapt to role requirements.
- Pro-active with a solutions-based approach, willing to challenge the status quo.
- A collaborative worker, who demonstrates initiative and ownership of deliverables.
- A hands-on practical approach and willingness to support team activities.
- Committed to continuous improvement and identification of efficient work methods and processes.
- Willingness to learn and understand the technical aspects associated with the role.

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