PA to Medicine Centre Managers
2 months ago
Job summary
We are looking for an experienced PA to join our friendly Senior Leadership Management Team in Medicine.
The post holder will provide a professional, comprehensive and confidential administrative and secretarial service for the Centre Managers and Operational Managers. A high degree of accuracy and attention to detail is essential along with excellent organisational, communication skills and advanced Microsoft Office skills including Microsoft teams. You will need to be resilient, flexible and informative as well as having a positive 'can do' attitude.
You will be the first point of contact for internal and external stakeholders. Training is available to support any development needs.
The role will vary day to day.
Main duties of the job
Acts as a first point of contact for the Centre Managers/Operational Managers, dealing with staff of all levels inside and outside the Trust. Diary management including resolution of conflicting diary appointments. Prioritisation and delegation of incoming mail and telephone calls. Organisation of meetings, conferences, presentations, workshops and training events, including arranging external speakers, booking venues and all associated administration. Organisation of patient, carer or public meetings on behalf of the Centre Managers/Operational Managers. Minute taking, action plans and transcription of formal meetings including Medical Governance and Speciality Management Meetings on behalf of the Centre Managers/Operational Managers. Creation of databases and/or spreadsheets which will then be kept up to date with the relevant information by the PA. Preparation, typing and distribution of correspondence, reports and ad hoc papers to support the work of the Centre Managers/Operational Managers and Clinical Centre. Implementation of relevant office policies and procedures, suggesting changes as appropriate. Management of office systems, including a Bring Forward system for meeting papers and pending items. Responsibility for maintaining storage and retrieval systems (paper or electronic) on behalf of the Centre Managers and Operational Managers or for other Centre requirements. To work as a team and provide cover for other Care Group Personal Assistants when required.
About us
Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do.
We're on a mission to provide high quality, safe care to our patients, in an environment our incredible staff are proud to work in.
Our vision, 'To provide excellent care for the communities we serve,' is not just a statement; it's a promise we live by every day. Guided by our core Values - Partnering, Ambitious, Caring, and Trusted - we're determined to make a real difference in the lives of those who matter most: our patients and their families.
If you're ready to be part of a team that's dedicated to continuous improvement, come join us and let's make a difference together
The post will support the senior leadership managerial team working across the following specialities;
Nephrology Dermatology Respiratory Cardiology Diabetes and Endocrinology Care of the Elderly Stroke General Internal Medicine Frailty Neurology Orthotics Job description
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
Person Specification
SKILLS
Essential
Evidence of advanced keyboard skills.
Desirable
Minute taking Touch typing Knowledge of NHS Policies
Education and Qualifications
Essential
NVQ3 or equivalent qualification 4 GCSE (C and above) or equivalent Evidence of a commitment to continuous professional development. Knowledge of Microsoft Office packages eg PowerPoint, Word, Excel, Teams and other IT skills acquired through training and practical experience
Skills and knowledge
Essential
Evidence of the successful management of a number of projects Evidence of ability to deal with confidential and occasionally complex and sensitive matters with diplomacy and expertise. Knowledge of full range of secretarial policies and procedures. Ability to use relevant bespoke health or Trust IT products such as e-Rostering software or ESR-
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