Administrative Assistant to Medicine Centre Managers
3 days ago
About the Role
We are seeking an experienced and skilled Personal Assistant to join our Senior Leadership Management Team in Medicine at The Shrewsbury and Telford Hospital NHS Trust.
The successful candidate will provide a professional, comprehensive, and confidential administrative and secretarial service to the Centre Managers and Operational Managers. This will include diary management, prioritization and delegation of incoming mail and telephone calls, organization of meetings, conferences, and training events, and minute taking.
The ideal candidate will have advanced keyboard skills, minute taking experience, and knowledge of Microsoft Office packages. They will also have a commitment to continuous professional development and be able to work as part of a team.
Main Responsibilities
- Act as the first point of contact for the Centre Managers/Operational Managers, dealing with staff of all levels inside and outside the Trust.
- Diary management, including resolution of conflicting diary appointments.
- Prioritization and delegation of incoming mail and telephone calls.
- Organization of meetings, conferences, and training events, including arranging external speakers, booking venues, and all associated administration.
- Minute taking, action plans, and transcription of formal meetings, including Medical Governance and Speciality Management Meetings.
- Creation of databases and/or spreadsheets, which will then be kept up to date with the relevant information by the PA.
- Preparation, typing, and distribution of correspondence, reports, and ad hoc papers to support the work of the Centre Managers/Operational Managers and Clinical Centre.
- Implementation of relevant office policies and procedures, suggesting changes as appropriate.
- Management of office systems, including a Bring Forward system for meeting papers and pending items.
- Responsibility for maintaining storage and retrieval systems (paper or electronic) on behalf of the Centre Managers and Operational Managers or for other Centre requirements.
- To work as a team and provide cover for other Care Group Personal Assistants when required.
About Us
The Shrewsbury and Telford Hospital NHS Trust is a leading healthcare provider in the UK, committed to delivering high-quality, safe care to our patients. Our vision is to provide excellent care for the communities we serve, guided by our core values of Partnering, Ambitious, Caring, and Trusted.
We are a dynamic and supportive team, dedicated to continuous improvement and making a real difference in the lives of our patients and their families. If you are a motivated and experienced Personal Assistant looking for a new challenge, we would love to hear from you.
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Shrewsbury, Shropshire, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full timeJob SummaryWe are seeking an experienced and skilled Personal Assistant to join our Senior Leadership Management Team in Medicine. The successful candidate will provide a high-quality, confidential, and comprehensive administrative and secretarial service to the Centre Managers and Operational Managers.Main ResponsibilitiesAct as the first point of contact...
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Shrewsbury, Shropshire, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full timeJob SummaryWe are seeking an experienced and skilled Personal Assistant to join our Senior Leadership Management Team in Medicine. The successful candidate will provide a high-quality, confidential, and comprehensive administrative and secretarial service to the Centre Managers and Operational Managers.Main ResponsibilitiesAct as the first point of contact...
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Shrewsbury, Shropshire, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full timeAbout the RoleWe are seeking an experienced and skilled Personal Assistant to join our Senior Leadership Management Team in Medicine at The Shrewsbury and Telford Hospital NHS Trust.The successful candidate will provide a professional, comprehensive, and confidential administrative and secretarial service to the Centre Managers and Operational Managers. This...
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Shrewsbury, Shropshire, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full timeAbout the RoleWe are seeking an experienced and skilled Personal Assistant to join our Senior Leadership Management Team in Medicine at The Shrewsbury and Telford Hospital NHS Trust.The successful candidate will provide a professional, comprehensive, and confidential administrative and secretarial service to the Centre Managers and Operational Managers. This...
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Shrewsbury, Shropshire, United Kingdom The Shrewsbury and Telford Hospital NHS Trust Full timeAbout the RoleWe are seeking an experienced and skilled Personal Assistant to join our Senior Leadership Management Team in Medicine at The Shrewsbury and Telford Hospital NHS Trust.The successful candidate will provide a professional, comprehensive, and confidential administrative and secretarial service to the Centre Managers and Operational Managers. This...
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