Administration Assistant

3 weeks ago


Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

Job overview

Our Maternity team at Ipswich Hospital are looking for a highly motivated and dedicated Administration Clerk to join our busy Maternity Unit. You will actively participate as a full member of the team, assisting in the smooth running of the unit by providing efficient administrative functions in an effective and timely manner.

This post is both challenging and rewarding. We are looking for someone with a calm and compassionate nature, who is able to work autonomously and work well within a team. 

You will need to be computer literate and provide support to the midwives and maternity care assistants to ensure the smooth running of the unit. Full induction and training will be provided.

This is full time post for fixed term/secondment contract until

Please be aware we can close the post earlier if sufficient amount of applications received.

Main duties of the job

You will be responsible for the data entry of all midwifery clinic activity. 

You will also provide administration and clerical support to the Midwifery led care service. 

You will work as part of a larger team supporting the maternity unit to collect date for the Trust from a variety of sources and ensure that that accurate information is available. 

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

Find out about living and working here -

Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description & person specification.

Person specification

Experience

Essential criteria

•Previous office based administrative work •Working with members of the public •Working as part of a team •Use of Microsoft Office

Desirable criteria

•Previous NHS admin experience

Qualifications

Essential criteria

•GCSE grade 5/C or equivalent in English and Maths

Desirable criteria

•NVQ level 2 in administration/secretarial or equivalent •AMSPAR •Medical terminology

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