Development Coordinator Executive Assistant

4 weeks ago

Portland, United Kingdom TekWissen LLC Full time
Overview: TekWissen Group is a workforce management providerthroughout the USA and many other countries in the world. SteelheadThe Client Americans development function operating across the USis seeking a Developments Coordinator Executive Assistant. Thisrole provides organizational and administrative support of acomplex and confidential nature to the SVP of Development andDevelopment Leadership team. Engage and work with the developmentteam while overseeing office operations coordinate administrativetasks and support the smooth functioning of our office. We arelooking for someone with advanced organizational and communicationskills as well as a commitment to maintaining a positive andefficient workplace. At Steelhead we believe in promoting apositive work environment founded on professionalism and integritywhere open communication and continuous learning are encouraged. Ifyou appreciate teamwork value diversity and are committed to thehighest workplace standards Steelhead is the perfect place for you. Job Title: Development CoordinatorExecutive Assistant Location: Portland OR Duration: Full Time Job Type: Full Time Work Type: Onsite

Job Description: Responsibilities:
  • Providesadvanced diversified and confidential administrative support andadministrative responsibilities for SVP of Development andDevelopment Leadership team.
  • Supporting internal communication campaigns toeffectively distribute key information
  • Interfaces with high level internal andexternal contacts requiring considerable discretion and initiativeincluding with limited to no supervision answering telephoneinquiries and communication.
  • Coordinates meetings arranges appointments books travelmanage mail and processes expense reports.
  • Supervises and caters internal eventsrequiring refreshments and specific accommodations.
  • Manage the logistics of allinternal team events and support client and partner visits
  • Support theSteelhead DEIB committee with events and communications
  • Monitoring andordering inventory for office and break room supplies
  • Coordinate with hiring managerand HR for onboarding of department new Steelhead hires.
  • Filing andorganizing records invoices and other important documentation
  • OrganizeSAP/Workflow travel expenses for leadership team and process POswithin department.
  • Work in the office on a daily basis and act as the mainpoint of contact for the Development department for office relatedmatters
  • Submittingwork orders and scheduling repairs for general office space andequipment
  • Maintainorg chart team roster important milestones distribution lists andtemplates.
  • Attentionon team engagement collaboration knowledge sharing and fun.
Qualifications:
  • Bachelorsdegree or equivalent.
  • 58 years experience in providing administrative supportfor executive level office management project management and eventcoordination support.
  • Professional oral and written communication skillsexpert proficiency in drafting business correspondence.
  • Solid computerskills expert in all MS Suites office software and SAP.
  • Efficientorganizational and project management skills. High timemanagementskills and an ability to organize and coordinate multipleconcurrent projects
  • Skilled interpersonal and communication skills includingbranding and marketing.
  • Highquality organization and attention to detail.Ability to balance responsibilities prioritize todos and maintainan organized office environment.
  • Ability to plan and coordinate officeprojects such as office moves events or technology upgrades.Committed professional diplomatic able to prioritize and supervisemultiple tasks.
  • Comfort with changing priorities and a friendly workenvironment.
  • Proficiency with office productivity tools and anaptitude for learning new software and systems
  • Innovative management willing tobe forwardthinking and unafraid of challenges
  • Ability to maintainconfidentiality of information related to the company and itsemployees
Competencies:
  • SolidNatural Ability to Work in Teams
  • High Degree of taking Initiative Motivation& Flexibility
  • Ability to thrive with limited supervision
  • Skilled Desire to Learn NewSkills & Knowledge
  • Great Work Ethic Dependability & Commitment toTeam/Company
  • Personal Desire/Value to Produce Quality Work
  • Ability to maintainconfidentiality

TekWissen Group is anequal opportunity/affirmative action Employer (m/f/d/v) supportingworkforce diversity.

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