Senior Medical Rota Coordinator

1 month ago

London, United Kingdom Barts Health NHS Trust Full time

Job overview

***Previous applicants need not apply***

Barts Health NHS Trust has a vision to be a high performing group of NHS hospitals, renowned for excellence and innovation and providing safe and compassionate care to our patients in east London and beyond.

Whipps Cross Hospital has embarked on a journey to redevelope the Hospital over the next 5 years this provides an exciting opportunity to be part of the process in reshaping services we deliver to our patients

We are looking for an experienced rota co-ordinator, ability to work on own initiative to identify and resolve issues. The post holder will be responsible for the day to day management of general medical staffing across the division. They will be responsible for entering locum shifts for medical staff and act as the first point of contact for issues relating to junior doctors including sickness reporting.

The post holder will be supported by Emergency and Acute Medicine Service Manager and General Manager. They will work closely with medical rota co-coordinators, clinical leads, divisional clinical directors and bank partners to ensure there is safe medical staffing provision for Division.

In return you will be part of a small, supportive team who will develop your skills, knowledge and experience.

For an informal discussion about the role please contact Eva Roulstone, General Manager, Division of Medicine

Main duties of the job

The post holder will be responsible for the day to day management of medical staffing rotas across the Medical Directorate, working on own initiative to identify and resolve issues and taking action as deemed appropriate. The post holder will co-ordinate, log and monitor all
types of leave for medical staff, including Consultants in the Directorate.
They will act as the first point of contact for issues relating to Junior Doctors including sickness reporting, annual leave, study leave, shift swaps and organising locum cover. This will include involvement in induction and training days.
The post holder will co-ordinate and support recruitment within the Directorate. They will work with the medical team to support Statutory Mandatory compliance for General Medicine.
The post holder will assist and support the Operational team in entering locum shifts for medical staff

Working for our organisation

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Person specification

Experience

Essential criteria

Experience of working with senior clinicians and management Experience of dealing with medical staff Previous experience within an internal bank environment within the NHS Experience of working in a pressured and unpredictable environment Experience of working to deadlines and targets Ability to deal with internal and external bodies in a calm and professional manner at all times

Desirable criteria

Experience with a flexible workforce role/setting Experience of recruitment and selection in a busy organisation Understanding of HR policies and procedures

Skills

Essential criteria

Ability to manage and resolve complex staffing issues, using own initiative Ability to make judgements on a range of medical staffing issues Excellent interpersonal communication skills and telephone manner Ability to work under own initiative as and when required Ability to develop, nurture and promote collaborative approaches to service development/improvement Ability to work under pressure & prioritise workload Excellent organisational and administration skills Persuasive

Knowledge

Essential criteria

Knowledge of NHS Medical staffing Understanding of relevant legislation e.g. employment law Previous experience of managing rosters Managing Excel spreadsheets and producing reports Electronic staff records (ESR) Experience/knowledge of change management Ability to understand service improvement requirements in particular to support process changes require to improve service delivery Awareness of Trust policies and procedures Proficiency in IT software, e.g. Word, Excel, database packages

Experience

Essential criteria

Educated to degree level standard or equivalent training experience In Medical Rota Coordinator within NHS setting

Desirable criteria

Previous experience working in medical staffing Evidence of on-going personal/professional development

Other

Essential criteria

Clear awareness of the importance of confidentiality and data protection

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