Rota Coordinator

7 months ago

London, United Kingdom The Royal Marsden NHS Foundation Trust Full time

An exciting opportunity for a Junior Doctor Rota Co-ordinator has arisen at the Royal Marsden. We are looking for an enthusiastic, highly motivated individual to join the Cancer Services Division to provide administrative support to the Medical Workforce Operations Manager and CBU Managers for all junior doctor rotas.

This role will require liaising with a number of different staffing groups including junior doctors, consultants, managers and support staff. You will be joining a well-established supportive team.

This post is based at the Chelsea site. However, the post holder will be required to work flexibly across both our sites in Chelsea and Sutton to ensure effective cover at all times.

The Rota Co-ordinator will be the lead in managing junior doctor rotas in Cancer Services. A key function of this role will include the co-ordination of all medical staff rotas to ensure the service is resourced to the required levels each day. You will be responsible for maximising the skills and resources within this staff group including training and development. You will have oversight of locum bookings in order to ensure cost effective and safe staffing levels.

The post holder will be required to work flexibly across both sites of the Trust to ensure that cover arrangements are arranged effectively.

The post holder will be the main point of contact for all junior doctors for all queries.

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

For further information on this role, please see the attached detailed Job Description and Person Specification:
ROTA MANAGEMENT
- Design effective junior doctor rotas on Healthroster in line with the WTD requirements and 2016 junior doctor T&Cs.
- To develop an in-depth knowledge of each of the junior doctor rotas and their function including shift patterns and minimum levels of cover required.
- Review and ensure all rotas are filled three months in advance as a minimum to maintain efficiencies and stability.
- To liaise with the master vend agency to put in place cover arrangements when required, ensuring compliance with Pan London caps
- Take a lead role in filling all vacant shifts, ensuring there is a weekly contingency plan in place.

HUMAN RESOURCE MANAGEMENT
- Support the Medical Workforce Operations Manager on recruitment and retention of medical staff.
- Organise and oversee staff induction and training and ensure that all staff are adequately trained to fulfil their role and ensure a well-trained and highly motivated workforce
- Encourage medical staff to keep their personal development plans up to date and an accurate record of training received recorded. Setting up inductions for new Doctors including agencies.

SERVICE REPORTING & PERFORMANCE MANAGEMENT
- Oversight of productivity reports on a daily basis to address performance/financial variances with evidence of completed actions.

COMMUNICATION AND RELATIONSHIPS SKILLS
- Post holder will liaise with all levels of medical staff in order to compile weekly medical rotas.
- Post holder must ensure that all gaps on the rota are filled by liaising with CPS and contacting regular locums and check and authorise CVs of suitable locums. Post holder will always try to utilise the available workforce flexibility where feasible, utilising persuasive/negotiating skills.

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