Secretary - Clinical Therapies

2 weeks ago

Doncaster, United Kingdom Doncaster & Bassetlaw Teaching Hospitals NHS FT Full time

Job summary

We are looking to recruit a well organised secretary, to assist in the provision of a comprehensive and efficient secretarial/administrative support service to the Clinical Therapies.

This entails supporting the varying senior managers and clinicians within the Clinical Therapies Team

Applicants should be self-motivated and have a flexible approach to work with the ability to work with minimal supervision, prioritise work and deal with complex/sensitive issues. An understanding of information governance/confidentiality procedures and knowledge of records management processes are also important aspects of the post.Applicants should be able to demonstrate excellent communication, organisational and team working skills and have experience of supporting and encouraging others whilst working in a demanding office successful applicant will be required to have previous secretarial experience, have the ability to take concise minutes and have an excellent working knowledge/understanding of Microsoft Office applications.

Main duties of the job

The Clinical Therapies Secretarial Team provide a professional and comprehensive secretarial / administrative service to the Clinical Therapies Team - Clinical Specialities Division

This will include supporting the Senior Management Team to ensure delivery of the core business functions within the Clinical Therapies Team

About us

Doncaster & Bassetlaw NHS FT is one of Yorkshire's Leading acute trusts, serving a population of more than 420,000 across South Yorkshire, North Nottinghamshire, and the surrounding areas. Our services are based over three main hospital sites employing over 6,000 colleagues.

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, so whether you spend just one year or fifty with us, it's our pledge to help you Develop , Belong and Thrive , Here .

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to support a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement commencing at 27 days holiday per year plus bank holidays (pro rata).o Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.

Job description

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential

Person Specification

Qaulifcations

Essential

Good standard of general education

Desirable

Customer care qualification GCSE English Language - minimum grade C or equivalent Office Management or similar qualification

Organisational Skills

Essential

Ability to work proactively and adapt to changing deadlines Flexible approach to enable changing demands to be accommodated effectively Accurate and careful working to ensure high standard of work produced

Interpersonal Skills

Essential

Able to communicate effectively both written and verbally Able to deal sensitively and professionally with all queries Maintain confidentiality at all times in respect of the Data Protection Act (1998) Able to work within a team environment

Experience

Essential

Proven recent experience in a secretarial/administrative role Working knowledge of Microsoft Office software - Word and Excel in particular Working knowledge of office procedures

Desirable

Proven experience in an administrative role within a healthcare environment Working knowledge of a mainframe IT system Experience of recruitment procedures Service improvement training Data manipulation skills

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