Admin Manager

4 months ago

Dundee, United Kingdom Rockstar Dundee Full time

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar Dundee is on the lookout for a self-driven Admin Manager who possesses a passion for managing a team, supporting others and providing excellent customer service. The ideal candidate will have an overall understanding of the Studio support functions and how they work together to ensure smooth day-to-day operations. You will have an eye for detail whilst also never losing sight of the bigger picture and possess a passion for teamwork and communication.

This is a permanent office-based role based out of Rockstar’s unique game development studio in Dundee.

WHAT WE DO

We are a busy and organised team who ensure the smooth day-to-day operations of our studios. We anticipate the needs of the studio, ensuring everyone including our team can stay focused on their projects. We pride ourselves in providing positive and efficient support to the studio and our visitors. We collaborate effectively with all support teams across studio locations, providing a high level of customer service.

RESPONSIBILITIES

Manage the day-to-day operations in the Dundee Studio, implementing and maintaining processes, admin systems and policies. Develop and maintain Studio services relating to catering, staff welfare, studio environment and travel. Onboard and manage supplier relationships for catering, travel, events and staff welfare. Work collaboratively with colleagues in Admin, Workplace Services (WPS), HR and IT support teams to ensure smooth day-to-day running of the Studio. Oversee and manage the coordination of all travel, accommodation and hospitality arrangements for the Studio and our visitors. Manage and support external and internal Company events and Employee Activities. Ensure health & safety regulations are followed including keeping policies and documentation up to date with Workplace Services Team. Oversee special projects and provide project focused support to the Studio Directors, Project stakeholders, Senior Management and Workplace Services, HR & IT support teams. Monitor costs/expenses and stock control for budget preparation. Process invoices and store accurate financial records for accounts. Prepare reports and oversee filing and record management.

QUALIFICATIONS

Bachelor’s degree in Business Administration/Management or equivalent experience. Minimum 5+ years’ experience in a Management/Supervisory role. Excellent understanding of current safety legislation and best practice.

SKILLS

Excellent organisational skills and attention to detail Self-motivated and proactive Ability to prioritise tasks and work under pressure Good teamworking skills and the confidence to lead and motivate a team Ability to manage your workload and supervise others concurrently Excellent interpersonal and communication skills – keen problem solver and critical thinker. Strong time, task and resource management skills. Strong planning, project management and analytical skills. High proficiency in Microsoft Office applications including Outlook, Excel, Word and use of databases. Experience in booking corporate travel or supervising corporate travel requirements. Strong focus on customer service.

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

Experience working within the Creative Industries – video games, film, television, music. Experience working as a Personal/Executive Assistant. Experience working in Event Management or similar.

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