Human Resources Coordinator

3 months ago

London, United Kingdom Gibson, Dunn & Crutcher LLP Full time

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in London, the Human Resources Coordinator will be responsible for supporting the department in a variety of HR functions for Gibson Dunn’s European, Middle East and Asian (“EMEA”) offices. They will work closely with the Directors of Administration located in each office in support of the local and Global human resources function. Key responsibilities include updating and maintaining personnel related data in the HRIS system (PeopleSoft) as well as processing new hires through onboarding for the EMEA offices. These responsibilities will include assisting with HR status changes and onboarding processes, personnel file maintenance, maintaining data integrity and assistance with general administrative support across the Human Resources department.

This role reports to the Human Resources Manager.

Responsibilities include:

Administration

In accordance with firm policies and practices, responsible for ensuring that best practices related to personnel, employment related data and documenting procedures for data entry and maintenance are followed and that all required approvals and firm policies/procedures have been confirmed and adhered to. Serves as an HR resource to the firm’s EMEA offices, responding to questions and inquiries related to firm policies and procedures. Ensures consistent application and compliance with firm policies according to applicable local employment laws and regulations. Enters and maintains staff, attorney and partner information data in HRIS system (PeopleSoft) and other related databases for the EMEA offices. Keeps track of received data and source documents including Personnel Action Forms (PAF’s), new hire paperwork, emails, etc. Prepares, compiles, and sorts source documents and verifies accuracy of data to be entered in the systems. Contacts originators of source documents to resolve questions, inconsistencies, or missing data or documentation. Enters employee and partner data in PeopleSoft, CMS, viDesktop and other systems as required. Develops audit reports and reviews error reports and enters corrections into the systems. Prepares, distributes and maintains PAF forms for personnel. Audits PAF forms to confirm updated employee data. Establishes and maintains active and terminated EMEA personnel files. Maintains location of files to ensure they can be easily retrieved. Maintains filing for HR related documents. Completes departmental check requests and maintains file copies. Runs periodic reports to audit data entry, ensure accuracy and to identify any missing data. Assist with the department email account (not shared) responding to inquiries from staff, management and attorneys firm-wide. Provides administrative support to Human Resources Assistant Manager, Human Resources Manager and Chief HR Officer as needed. Responds to inquiries regarding HR policies, procedures and programs. Acting liaison for matters related to the day-to-day workflow and operations between HR and other core business units including Benefits, Payroll, Finance, IT and Marketing.

Onboarding

Provide support and administration of the new hire process through the Onboarding site (SilkRoad) for personnel. Process new hire forms and conduct follow-up on missing information or missing forms. Respond to inquiries regarding the Onboarding platform to ensure individuals complete tasks timely Reviews onboarding tasks and documents, compare/audit the information, reconcile any discrepancies. Import new hire records into PeopleSoft and conducts audits within the system.

Qualifications

Critical thinking and sound judgment with ability to analyze and resolve problems. Effective communication skills (written and verbal) to interact with all levels of leadership, and technology and business partners along with managing a productive working relationship. Ability to prioritize multiple projects/deliverables to meet deadlines. Capable of maintaining confidence of personal and highly sensitive information. Demonstrated high level of proficiency in Access, Microsoft Word, Excel, Outlook and PowerPoint. Demonstrated knowledge of general Human Resources practices and principles in one or more of the countries to whom position will provide support. Knowledge of employment laws in any jurisdiction in the UK, Asia, the Middle East, Germany, France and/or Belgium is a plus. Excellent customer service skills and ability to interface with all levels of staff and management. Knowledge of SharePoint desirable. Proven working knowledge of HRIS system data maintenance and best practices is a plus. Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.

Experience

Degree in Human Resources or related field or equivalent relevant work experience, preferred. Minimum of two (2) years of experience in Human Resources department at a law firm or other professional services organizations strongly desired. Experience with PeopleSoft 9 (or above), SilkRoad, viDesktop, Adobe Acrobat Pro, Microsoft SQL Server, XML Publisher, HTML and/or other HRMS or database reporting tools is preferred. Demonstrated knowledge of Human Resources, Payroll and Benefits practices and principles.As well as general knowledge of employment laws and regulations and data privacy laws.

  • Human Resources Trainee

    3 months ago

    London, United Kingdom Human Resources LRE Full time

    As a Human Resources Intern, you will work closely with our HR team to support day-to-day operations and contribute to strategic initiatives. Your responsibilities may include: - Providing administrative support for HR activities such as scheduling interviews, maintaining employee records, and preparing documentation. - Assisting in the development and...

  • Human Resources Coordinator

    2 months ago

    London, United Kingdom PPHE Hotel Group Full time

    **Department**: Human Resources **Job Level**:Team Member **Job Type**:Full Time **Job Reference**:REQ5536 **Date Posted**:20 December At PPHE, we are all about creating amazing experiences, valued moments, and warm welcomes. Saying this we are now on the lookout for a **Human Resources Coordinator** to join our team. As our **Human Resources...

  • Human Resources Coordinator

    2 weeks ago

    South West London, United Kingdom The Lanesborough Full time

    Human Resources CoordinatorWe are seeking a dedicated and enthusiastic Human Resources Coordinator to become a vital part of our exceptional HR team at The Lanesborough.As a Human Resources Coordinator, you will serve as the primary contact for employees regarding general inquiries. Your responsibilities will encompass managing all facets of the...

  • Human Resources Coordinator

    2 weeks ago

    South West London, United Kingdom The Lanesborough Full time

    Human Resources CoordinatorWe are seeking a dedicated and enthusiastic Human Resources Coordinator to become an integral part of our exceptional HR team at The Lanesborough.As a Human Resources Coordinator, you will serve as the primary contact for our staff regarding general inquiries. Your responsibilities will encompass managing all facets of the...

  • Human Resources Coordinator

    2 weeks ago

    South West London, United Kingdom The Lanesborough Full time

    Human Resources CoordinatorWe are seeking a dedicated and enthusiastic Human Resources Coordinator to become a vital part of our exceptional HR team at The Lanesborough.As a Human Resources Coordinator, you will serve as the primary contact for employees regarding general inquiries. Your responsibilities will encompass managing all facets of the...

  • Human Resources Coordinator

    2 weeks ago

    South West London, United Kingdom The Lanesborough Full time

    Human Resources CoordinatorWe are seeking a dedicated and enthusiastic Human Resources Coordinator to become a vital part of our exceptional HR department at The Lanesborough.As a Human Resources Coordinator, you will serve as the primary contact for our staff regarding general inquiries. Your responsibilities will encompass all facets of the administrative...

  • Human Resources Coordinator

    2 weeks ago

    South West London, United Kingdom The Lanesborough Full time

    Human Resources CoordinatorWe are seeking a dedicated and enthusiastic Human Resources Coordinator to become an integral part of our exceptional HR department at The Lanesborough.As a Human Resources Coordinator, you will serve as the primary contact for our staff regarding general inquiries. Your responsibilities will encompass managing all facets of the...

  • Human Resources Coordinator

    3 months ago

    London, United Kingdom Arnold & Porter Full time

    The Human Resources Department of Arnold & Porter has a Human Resources Coordinator opening in the London office. The Human Resources Coordinator will organize, coordinate, and complete HR tasks and administration as directed by the HOHR. This position will also coordinate training sessions for the support staff and submit reports on general Human Resources...

  • Human Resources Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Position: Human Resources Coordinator - Temporary Role Are you eager to embark on a career in Human Resources and seeking a temporary position to demonstrate your capabilities? We have an excellent opportunity for a Human Resources Coordinator to become part of our client's workforce on a temporary basis. Competitive hourly rate | Standard working hours |...

  • Human Resources Coordinator

    3 days ago

    London, Greater London, United Kingdom Aliaxis Full time

    IPEX, a leading provider of plastic piping systems in North America, is dedicated to shaping a better tomorrow through water and energy connections.We are seeking an experienced Human Resources Coordinator to join our team at Aliaxis. This role reports to the Human Resources Business Partner.The successful candidate will be responsible for implementing HR...

  • Human Resources Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Clarus Education Ltd Full time

    Position OverviewHuman Resources Coordinator - Part Time (3 days a week)Clarus Education Ltd is seeking a dedicated Human Resources Coordinator to join our team on a part-time basis. This role is essential for supporting our specialized educational institution that caters to students with high-functioning Autism.As a key member of the HR department, you will...

  • Human Resources Coordinator

    3 months ago

    London, United Kingdom The Langham London Full time

    **Human Resources Coordinator**: **Human Resources**: The Langham, London; Europe’s first Grand Hotel and Forbes 5* rated property, is currently recruiting for a Human Resources Coordinator to join our talented HR team. We are looking for a true hospitality professional, with the flair to deliver service at the highest level. In the role of Human...

  • Human Resources Coordinator

    3 months ago

    London, United Kingdom Andaz Liverpool Street Full time

    Summary **Human Resources Coordinator** **Salary: £28,665 + Service Charge** At Andaz, which translates from Hindi as "personal style", we empower each colleague to be their authentic self and create memorable, personable experiences for our guests. Just some of the benefits you will enjoy as a **Human Resources Coordinator** at Andaz London Liverpool...

  • Financial and Human Resources Coordinator

    2 weeks ago

    City of London, United Kingdom I Love My Job Ltd Full time

    Position OverviewFinancial and Human Resources CoordinatorSalary up to £37,000Fully remote, full-time positionCertified B CorporationI Love My Job Ltd, a leading organization dedicated to professional growth and development, is on the lookout for a dedicated Financial and Human Resources Coordinator. This role is integral to upholding our core values of...

  • Human Resources Acquisition Consultant

    2 weeks ago

    London, Greater London, United Kingdom Hays Human Resources Full time

    Position OverviewTalent Acquisition PartnerLocation: FlexibleIndustry: Insurance with Workday expertise requiredSalary: CompetitiveCompany BackgroundJoin a leading Insurance brokerage that is expanding through strategic acquisitions. This organization, with its roots in the US, has established a significant presence in the UK and Ireland.Role...

  • Human Resources Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time £13

    Position Overview: We are currently seeking a detail-oriented Human Resources Coordinator to support our client's operations on a temporary basis. Role Responsibilities: As a Human Resources Coordinator, your primary responsibilities will include: File Management: Organise and streamline electronic documentation on SharePoint to enhance accessibility and...

  • Human Resources Recruitment Coordinator

    2 days ago

    London, United Kingdom The Connaught Full time

    Human Resources Coordinator The Connaught Hotel Excellent salary, service charge and fantastic benefits package A fantastic and rare opportunity has arisen to join The Connaught team as Human Resources Coordinator. With its bespoke service, 3,000-piece art collection, three Michelin-starred restaurant Hélène Darroze at The Connaught and London’s...

  • Human Resources Recruitment Coordinator

    5 days ago

    London, United Kingdom The Connaught Full time

    Human Resources Coordinator The Connaught Hotel Excellent salary, service charge and fantastic benefits package A fantastic and rare opportunity has arisen to join The Connaught team as Human Resources Coordinator. With its bespoke service, 3,000-piece art collection, three Michelin-starred restaurant Hélène Darroze at The Connaught and London’s...

  • Human Resources Coordinator

    2 months ago

    London, United Kingdom Marriott International, Inc Full time

    **Job Number** 23076357 **Job Category** Human Resources **Location** London Marriott Hotel Canary Wharf, 22 Hertsmere Road, London, England, United Kingdom VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** To assist the Human Resources Manager and the Multi-Property Director of HR in...

  • Human Resources Coordinator

    2 weeks ago

    London, Greater London, United Kingdom move2usajobs Inc Full time

    Position OverviewWe are seeking a dedicated and detail-oriented HR Assistant to support our human resources department. The ideal candidate will possess strong organizational capabilities and effective communication skills, ensuring smooth operations within the team.Key Responsibilities: - Manage and maintain employee records with precision. - Assist in the...