Accounts Payable Assistant
1 month ago
We have a fantastic opportunity for an Accounts Payable Assistant join our team based at Regent House, Stockport. This will be a hybrid role and will require to travel into the Stockport office one day a week.The salary on offer is up to £25,000 per annum. This is a full time, 12-month Fixed Term Contract working 7.5 hours a day, Monday to Friday. (Shifts to be discussed at interview stage.
About the role:
Carry out financial and administrative duties to support Accounts Payable, processing invoices and making payments to contractors and suppliers for goods and services, utilising relevant purchasing, invoice, and other IT systems.
What you will bring to the role:
Carry out the full range of administrative and financial activity required to ensure effective processing of invoices and timely payments to contractors and suppliers, utilising relevant purchasing and invoice systems and effective payment scheduling, resolving issues and queries in line with agreed policies and procedures.
Provide clear, supportive, and accurate advice to suppliers and colleagues on Accounts Payable policies and procedures and coaching on IT system navigation, to ensure an understanding of the service and process to follow for prompt payment of invoices.
Provide analysis when requested using excel ensuring source data has been checked and is accurate before submitting to internal stakeholders.
Ensuring GL Hearn (business rates) invoices are processed and paid within the agreed SLA.
Using internal templates to prepare any journals for corrections.
Liaising with vendor management team when information is missing/inaccurate to enable us to process for payment.
Liaising with the contract holders (Edwin Bird) regarding PFI and if NHS PS are liable for invoices outside of the contract.
Maintain and review system records to ensure accurate data is held and purchase order and invoice issues are investigated and resolved in line with agreed procedures and service level agreements, escalating as appropriate.
Reconcile supplier statements with internal system records, identifying and resolving discrepancies where possible or escalating as appropriate. Complete and log reconciliations using established excel templates. Support accurate reporting on completed reconciliations.
Develop effective relationships with internal and external stakeholders as appropriate to ensure effective processing of invoices and timely payments are progressed, escalating for line management intervention as required.
Ensure adherence to financial controls and internal business processes to effectively support Accounts Payable Services. Contribute to the continuous improvement of processes and procedures.
Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the service.
Ensure that all data protection requirements are met in accordance with the Group’s policy, procedures, and statutory requirements.
Ensure that health and safety requirements are met in accordance with the Group’s policy, procedures, and statutory requirements.
What we can offer you:
We understand how important life is outside of work so, as well as a competitive salary we will also offer:
- 27 days annual leave+ 8 days bank holiday with the option to buy additional weeks leave.
- A Smarter Working Policy, empowering you to choose the location of how and where you work according to your daily activities.
- Training and development opportunities, providing opportunities for our colleagues to develop and progress their careers at all levels through our Professional Excellence Framework.
- Company-wide Colleague Referral Scheme
- SMART Pension contribution into which the company will contribute up to 6%
- A range of flexible benefits including NHS retail discounts and Cycle to Work Scheme.
- We have a great Colleague Assistance Programme and offer support for all areas of life.
An organisation with a passion
We are an organisation with a passion for giving back. Putting money back into the NHS, raising £150,000 over 3 years for our charity partner Young Lives vs Cancer, supporting colleagues to volunteer within their local communities, and being committed to creating a sustainable working environment on our pledge to become net zero carbon by 2050. We understand that it’s important to feel like the work you do is having a meaningful impact on society, and through our approach to being a responsible business, we make sure that every colleague is given the opportunity to make a difference.
We celebrate diversity, and we are working hard to create an inclusive environment where people love to work and can fulfil their potential.
For full details of the role, please see the attached role profile.
We would encourage all applicants to apply as soon as possible as we may close vacancies early should we receive a high number of applications.
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