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Office Administrator

4 months ago

Romford, United Kingdom Doufre Construction Full time

Office Manager/Administrator - Romford - £30,000

Our client a leading building contractor, is seeking to appoint and Office Administrator/Manager to assist in the general day today of office management.

Key Responsibilities:
  • Manage and maintain the branch's filing systems for efficient document storage and retrieval.
  • Accurately record and manage all office expenditures.
  • Record, manage, and archive project contract documents, ensuring compliance with company standards.
  • Maintain internal and external audit standards, including safety and best practices.
  • Organize and manage external services such as:
    • Cleaning
    • Window cleaning
    • Recycling
    • Waste management
    • Boiler and air conditioning services
    • Photocopiers
    • Alarm systems
  • Answer and handle telephone calls to the branch, dealing with enquiries or directing calls promptly and courteously.
  • Provide cover for the Office Administrator and Contracts Controller during holidays.
  • Manage the Fleet Operator Recognition Scheme (FORS) requirements and ensure compliance.
  • Assist in managing and chasing tender submittals.
  • Record and report weekly branch deliverables.
  • Ensure compliance with Section 106 requirements.
  • Perform any other relevant duties as required.

Knowledge, Qualifications, and Experience:

  • Proficiency in using a range of office software, including email, Microsoft Office, spreadsheets, internal systems, and databases.
  • Strong adaptability, flexibility, business awareness, attention to detail, initiative, planning and organizing skills.
  • General computer literacy.
  • Experience with various aspects of administration as mentioned above.