Payments and Processing Administrator

Found in: Talent UK C2 - 2 weeks ago

London, United Kingdom Unibail-Rodamco-Westfield Full time

Who are we…  

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunities and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds.  

URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming, and leading ESG efforts. URW is an innovator and trendsetter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.  

Unibail-Rodamco-Westfield (URW) a global developer and operator, is seeking a talented individual to join their dynamic Shared Service Finance department.  as the Payments and Processing Administrator on a 12 month fixed term contract. This role presents an exciting opportunity to take on a crucial responsibility for….  

 

What you will be doing… 

  • Ensure supplier invoices are processed daily and all queries are reviewed and escalated in accordance with procedures.

  • Manage and update vendor database to provide a vendor audit report monthly for management review.

  • Review CIS verifications and withholding tax accuracy on weekly subcontractor payment batches.

  • Regular checking of all VAT accounts using the Deloitte tool provided.

  • Complete Top 10 supplier statements monthly and perform ad-hoc reconciliations throughout the year.

  • Ensure all correspondence received into Accounts Payable is reviewed daily and actioned accordingly to ensure all queries are captured and promptly actioned.

  • Build good relationships across all levels of the business to better assist them with supplier queries.

  • Maintain and manage the weekly KPI’s for centres and corporate query resolution performances.

  • Action weekly bacs run in accordance with the authorisation matrix.

  • Monitor and review group email inboxes and deal with all invoices promptly.

  • Any other Ad-Hoc duties where required.

  • Consistently review processes and highlight any possible efficiencies to AP Manager.

  • Assist the Accounts Receivable and Billings team with tasks as required. These will vary across credit control, cash allocation and billing tasks.

 

What skills, experience, and knowledge will you need to be successful? 

  • High level of accuracy required and attention to detail; ability to recognise errors promptly and proactive approach to problem-solving and initiating improvements.

  • Good time management skills, ability to prioritise and well-organised. Ability to multi-task and deliver to tight deadlines. Able to work under pressure

  • Good written and verbal communicator with a focus on customer service. Strong interpersonal skills with the ability to handle queries in a professional manner

  • Team Player maintaining close working relationships within the team and with colleagues throughout the business. Cheerful, personable and responsible.

  • IT literate with good working knowledge of MS Office particularly Excel.

 

Why work for us:  

We provide an array of fantastic perks for our staff, including significant learning and development opportunities through professional qualifications, involvement in exciting business projects, and informal lunch & learns hosted by colleagues. Our company culture centres on caring for our employees and supporting their success. With diverse roles, you won't be limited to one area but have the chance to grow a broad range of skills and experiences.  

 

Not only do we provide flexible working arrangements, empowering our employees to effectively manage their workload and time, but we also have other great perks, such as private health insurance and an exceptionally competitive pension plan 

  

Values & behaviours:  

Our company purpose – to Reinvent Being Together – is about reimagining how individuals and communities come together, socialise, and enjoy dynamic experiences alongside one another in entirely new ways. Our values are the foundation of how we succeed together today, and how we will achieve together tomorrow.  

   

Unibail-Rodamco-Westfield

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