Facilities Administrator

4 weeks ago

Brentwood, United Kingdom Integral UK Ltd Full time

Senior Facilities Coordinator

Job Profile

An understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet. The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.

Responsibilities

The post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the region, including support in maintaining contractual compliance and mitigation of service failures. To provide a timely and effective service as a critical part of the facilities team. Support other contracts and parts of the division in a Facilities Coordinator capacity.

Functions

To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building To ensure subcontract renewals are coordinated and administered To train and support the development of other Facilities Coordinators and Facilities Administrators To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM To support the CDM by leading on administration aspects of internal and external client audits To complete SOPF Site Audits as required by the CDM Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only) Provide support, training and coaching for new employees To Copy Facilities Admin Duties to here

Other Responsibilities

Support the CDM in compliance with the PPM programme Support the CDM in compliance with client service level outputs Support the CDM in compliance with company Quality Assurance procedures Supporting the CDM in aspects of Health and Safety standards in the FM operations Assist other PPP premises with Reactive and PPM if requested by the CDM. Continue with self-development to improve service delivery and reduce outsourcing needs.

Job Measurement Data

Internal and External KPI Performance Financial Penalties Internal and Reporting

Essential

Must have min 3 years Facilities Coordinator in a multi contract/site or large-scale account Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal Technology , Microsoft Word and Excel, Outlook, and good typing skills Good understanding of CAFM Technical knowledge of Mechanical/Electrical Plant and Equipment Ability to prioritise workload and tasks Can do attitude with a proactive approach Have a good awareness of Health & safety working practices

Desirables

IOSH (Managing safely) Previous history of working within Facilities Management Services and knowledge of Facilities Management software.

  • Accounts Assistant

    1 month ago

    Brentwood, United Kingdom RJ Facilities Full time

    _**NO AGENCIES PLEASE **_ - **Due to recent company growth, we are looking for a Accounts Assistant to work alongside our Accounts Manager and the rest of the team.**_ RJ Facilities are a fast growing and innovative Facilities Management provider, delivering a full spectrum of Hard FM Services including Planned and Reactive Gas, HVAC, Electrical and...

  • Facilities Management Coordinator

    1 month ago

    Brentwood, United Kingdom Adecco Full time

    **Facilities Management Coordinator** **Location: Brentwood, Essex** **Salary: £26,000-27 ,000+ Excellent benefits** We currently have an exciting opportunity for a **Facilities Management Coordinator**to join an established organisation based in **Brentwood**. The company are a successful facilities management company who provide end-to-end facility...

  • Medical Records Administrator

    1 month ago

    Brentwood, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Administrator Medical Records Filing clerk Nuffield Health Brentwood Hospital | Administration | Bank | Part time | £11.16 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability. Nuffield Health is...

  • Junior Office Administrator

    20 hours ago

    Brentwood, United Kingdom Poolman Leisure Group Full time

    Poolman Leisure Group is a family run business operating from admin/ sales office at the Brentwood Garden Centre. We design, install, refurbish and maintain swimming pools usually within a 50 mile radius of Chelmsford as well as offering a complete after sales and service facility. Our clients include domestic indoor and outdoor pools for private clients...

  • Medical Records Filing Clerk

    1 month ago

    Brentwood, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Filing Clerk Medical Records Filing clerk Nuffield Health Brentwood Hospital | Administration | Bank | Part time | £11.16 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability. Nuffield Health is...

  • Accounts Assistant

    2 days ago

    Brentwood, United Kingdom Lombard Recruitment Ltd Full time

    Due to company growth, Lombard Recruitment is searching for an organised and diligent Accounts Assistant for our rapidly expanding and innovative Facilities Management client based in Brentwood, Essex who offers a comprehensive range of Hard FM Services. Their expertise includes Planned and Reactive Gas, HVAC, Electrical, and Building Fabric Maintenance...

  • Thrive Apprenticeship

    20 hours ago

    Brentwood, United Kingdom Shawbrook Bank Full time

    Human Resources Brentwood, England, GB Posted on February 26, 2024 **The Opportunity**: Shawbrook is a specialist bank driven by a purpose to power up ingenuity to create opportunity, every single day. We offer a diverse range of savings and loan products. From personal and business savings accounts and loans for weddings and new cars, to complex...

  • Accounts Assistant/assistant Account

    6 days ago

    Brentwood, Essex, United Kingdom Lombard Recruitment Ltd Full time

    Due to company growth, Lombard Recruitment is searching for an organised and diligent Accounts Assistant for our rapidly expanding and innovative Facilities Management client based in Brentwood, Essex who offers a comprehensive range of Hard FM Services. Their expertise includes Planned and Reactive Gas, HVAC, Electrical, and Building Fabric Maintenance...

  • Consumer Team Leader

    20 hours ago

    Brentwood, United Kingdom Shawbrook Bank Full time

    Commercial Brentwood, England, GB Posted on March 25, 2024 **The Opportunity**: Shawbrook provides finance to a wide range of customer segments that value the premium experience, flexibility and certainly we deliver. We are a purpose-led organisation, with a focus on delivering long-term sustainable value for all our stakeholders. We have a diversified...

  • Part-Time Employment Support Specialist

    1 week ago

    Brentwood, Essex, United Kingdom Lancashire Constabulary Full time

    Applications are invited for the post of Estates Support Officer within Estates, based at Hutton Headquarters. There are two roles available, 1 Full Time and 1 Part Time. The purpose of this role is to manage the day-to-day service and repair portal and provide administrative support to the Estates and Facilities Management Department. To support the...

  • - S24-162 Estates Support Officer

    3 weeks ago

    Brentwood, Essex, United Kingdom Lancashire Constabulary Full time

    Applications are invited for the post of Estates Support Officer within Estates, based at Hutton Headquarters. There are two roles available, 1 Full Time and 1 Part Time. The purpose of this role is to manage the day-to-day service and repair portal and provide administrative support to the Estates and Facilities Management Department. To support the...

  • Financial Controller

    5 days ago

    Brentwood, Essex, United Kingdom Reed Full time

    Reed Accountancy & Finance are delighted to be supporting a world leadingmanufacturing, advanceddesign anddevelopmentcompany whostrive to offeroriginal innovative technologies that help engine designers meet increasingly demanding regulatory and market requirements in every region of the world in the search for an interimFINANCIAL CONTROLLER. 6 months- 9...