Rota Coordinator

1 month ago

Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

Job summary

The post holder is responsible for the overall management of rotas within the Medicine division, ensuring clinical safety is maintained at all times. This includes overseeing all aspects of rota development and management, ensuring that key requirements outlined by the 2016 Junior Doctor Contract and the European Working Time Directive are followed.

Under the direction of the divisional leadership team and clinical leads, the post holder must ensure the efficient deployment of medical staff to provide high-quality patient care across all Medicine Specialities including out-of-hours cover.

The post holder will also manage staff shortages and sickness, resolving situations professionally and expeditiously and escalating issues promptly.

Main duties of the job

Be responsible for coordinating consultants and junior doctors across all specialities within Medicine at Peterborough City and Stamford Hospitals & Acute Medicine at Hinchingbrooke Hospital. Be instrumental in planning and constructing rotas for Medicine. Have complete oversight of all medical rotas. Restructure rotas where necessary. Negotiate with doctors regarding rota changes required. Ensure cover is provided for short notice leave and sickness. Provide daily updates. Extensive use of the allocate optima software. Act as the first point of contact for doctors. Produce and distribute the required staffing plans for weekends and holidays to all Divisional managers. Communicate rota vacancies for all areas daily, including FSS. Provide monthly reports to Finance outlining agency/bank hours booked. Identify posts and rotations, ensuring they are advertised and managed efficiently Administrate the arrival of new doctors alongside Medical Education and HR. Coordinate with college tutor and clinical leads to prepare each intake of new junior doctors. Produce daily medical Outlier numbers and ensure Consultant/junior cover is updated accordingly. Process rota changes. Process weekly and monthly timesheets. Provide cross-cover within the team.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff); Membership of the NHS Pension Scheme: Flexible working opportunities; Enhanced hourly rates for unsociable hours night shifts, weekends, bank holidays; Opportunities for career development and training to help you progress in your role; Wellbeing support and activities to promote a healthy work environment; Access to our in-house physiotherapy service; On-site canteens offering subsidised meals; Subsidised staff parking (currently free); Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Job description

Job responsibilities

Please find attached our Job Description and Person Specification for more detail. If you feel you have what it takes to make a difference in our trust, click APPLY

Person Specification

Education and Qualifications

Essential

GCSE English and Maths at Grades 4-6 or equivalent.

Desirable

Management/Leadership qualification or educated to a degree level

Experience

Essential

Significant administration experience including phone use Experience dealing with senior members of staff Experience in rota management and development

Knowledge

Essential

Proven knowledge and understanding of rota design Awareness of patient confidentiality and the Data Protection Act.

Desirable

Knowledge of the requirements of Junior doctor employment.

Key Skills

Essential

Good knowledge of IT and Microsoft Office, especially Excel. Ability to influence others and achieve change. Ability to prioritise and meet deadlines Demonstrate exceptional verbal and written communication skills. Remain calm under pressure.

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