Functional Skills Administrator

Found in: Talent UK C2 - 1 week ago

Winchester, United Kingdom Pearson Full time

PURPOSE

Responsible for administrating and coordinating Functional Skills Field Army and Initial Trade Training delivery across all Pearson TQ apprenticeship contracts.

CONTEXT

TQ Education & Training (part of the Pearson Group) is a provider of outsourced training services to the UK Ministry of Defence, other public sector organisations and private companies both in the UK and overseas. This role will support Functional Skills Field Army delivery as across all Pearson TQ apprenticeship contracts.

KEY OUTPUTS

To administer and coordinate English and Mathematics Functional Skills Field Army and Initial Trade Training delivery across all Pearson TQ apprenticeship contracts

Register apprentices on the BKSB e-learning platform

Issue BKSB login information to apprentices and monitor the completion of Initial and Diagnostic assessments

Manage Awarding Organisation registration and certification processes for Functional Skills provision, adhering to strict timelines where necessary

Coordinate and manage Functional Skills apprentices, by monitoring and updating the trackers and schedule additional Functional Skills programmes of learning where required

Liaise with military points of contact to organise Functional Skills programmes of learning, non-attendance, and results

Liaise with relevant stakeholders to load apprentices on programmes of learning in a timely manner and update registers and Functional Skills tracker with all bookings

Create attendance registers to effectively monitor attendance and learner progress and update attendance spreadsheet on a weekly basis

Create and disseminate joining instructions for apprentices

Update the Functional Skills course schedule

Email confirmed programme of learning attendance lists to Functional Skills delivery staff

Assist with the creation of Tutor Rationales and Programme Plans

Allocate Functional Skills Tutor to apprentices on OneFile

Process Field Army and Initial Trade Training Functional Skills paperwork on OneFile and update OneFile as required

Schedule all Functional Skills examinations and manage/organise invigilators and exam rooms where required

Support with invigilation when required

Monitor and record Functional Skills results and disseminate to relevant Pearson TQ staff and stakeholders

Process Speaking and Listening Field Army claims with the relevant Awarding Organisation

Liaise with relevant stakeholders and individuals and establish and maintain excellent working relationships within the client and staff communities

To support the Functional Skills Manager/Senior Functional Skills Manager in developing and coordinating the quality assurance systems and processes across the Functional Skills qualifications from both an Awarding Organisation and company perspective

Support the Functional Skills Manager/Senior Functional Skills Manager in Awarding Organisation communications and in coordinating the internal and external verification and standardisation processes

Implement company policies and practices in respect of teaching, learning and student support

Attend and contribute to team and other operational meetings, as required, and disseminate information

SKILLS / EXPERIENCE / QUALIFICATIONS

ESSENTIAL

Excellent organisational, administration, interpersonal/communication, and relationship management skills

Knowledge of the Functional Skills framework

Excellent IT skills, specifically Microsoft Excel

Ability to manage tight deadlines and conflicting priorities

Ability to promote learning and opportunity for all

DESIRABLE

Level 2 Administration qualification

Functional Skills, Key Skills, or Skills for Life qualifications

Knowledge of Apprenticeships and Apprenticeship delivery

Experience of MIS data processing

Experience of working with military training contracts

What to expect from Pearson

Did you know Pearson is one of the 10 most innovative education companies of 2022?

At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at

We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.

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