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Undergraduate Medical Education Administrator

3 months ago

Belper, United Kingdom Derbyshire Healthcare NHS Foundation Trust Full time

Medical Secretary

NHS AfC: Band 4

Main areaSecretarial and AdministrationGradeNHS AfC: Band 4ContractPermanentHoursPart time - hours per week (Monday and Tuesday 9am - 5pm)Job ref-CHI-4- SiteUnity Mill HouseTownBelperSalary£, - £, per annum, pro rataSalary periodYearlyClosing//4 :

Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.

We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.

Job overview

An opportunity has arisen for a part-time ( hours) Medical Secretary, based within the Eating Disorders Team at Unity Mill in Belper.

We are looking for someone with proven secretarial skills to undertake the delivery of a comprehensive, high quality medical secretarial service to the Adult Consultant Psychiatrists and the medical staff within the Community Mental Health Team.

You will have excellent communication skills and the ability to liaise with patients, carers and all levels of staff, dealing with calls promptly and sensitively and ensuring that urgent calls are passed on as appropriate.

Excellent keyboard skills are essential as you will be responsible for the audio typewriting of clinical letters and for ensuring the Trust’s patient databases are accurately maintained.

We will provide the successful candidate with appropriate training in the necessary Trust IT systems and on-going support in their use.

This is a varied role that also includes the booking, servicing and reconciliation of clinics.

Main duties of the job

The post holder will ensure the delivery of a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrists and their junior medical team.

The post holder plays a central role within the provision of services and is required to exercise initiative, independent judgement and decision making within situations arising from the duties described below to ensure an effective high-quality service. 

This will include managing diaries for the Consultant(s) and their team.

We are committed to Equal Opportunities and improving the working lives of our staff.

Working for our organisation

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”

Benefits include:

Commitment to flexible working where this is possible days annual leave/year plus bank holidays, increasing to days after 5 years & days after years’ service  Yearly appraisal and commitment to ongoing training Generous NHS pension scheme Good maternity, paternity and adoption benefits Health service discounts and online benefits Incremental pay progression Free confidential employee assistance programme /7 Access to our LGBT+ network, BAME Network and Christian Network Health and wellbeing opportunities Structured learning and development opportunities

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

To provide a comprehensive, high quality medical secretarial and administrative service to the Consultant Psychiatrist and their Medical team, to include medical and general audio, preparing correspondence, word processing of letters, memos, court reports, Mental Health Act and Home Office reports and checking the accuracy of information. To draft correspondence as required on behalf of the Consultant and team. Manage and prioritise own workload to meet strict deadlines. Required to work flexibly within the remit of the post. To work flexibly with other medical secretary colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately, by using available resources.  Act as a contact point to ensure effective communication with all outside agencies, patients and carers. In accordance with Trust Policies and Procedures use initiative and judgement to make decisions on action required to resolve routine and complex issues and, where appropriate, to convey information to clinical or managerial staff for action. 

Person specification

Essential

Essential criteria

GCSE English or equivalent Experience working with IT packages, XL, Word Evidence of good communication skills Evidence of good organisational skills

Desirable criteria

Audio Typing Experience Experience/Knowledge of working within Mental Health/Psychiatry

Typing

Essential criteria

RSA III Typing or equivalent qualification

Further details / informal visits contact

NameMrs Victoria SwinardJob titleAdmin & Secretarial Support ManagerEmail numberAdditional information

Joanne Slinn, Professional Head of Admin, or .

If you have problems applying, contact

Address Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE 3LZ
Telephone / , option 1, option 1 (please note, my normal working days are Wed, Thu, Fri)