Estates Administrator

Due to company growth and recent expansion of our Estates. We are looking for an Estates Administrator to join our current support team. **This role will be based in our Belper Support Centre 5 days per week.**

The Estates Administrator position is a pivotal role in supporting the Estates team to help deliver an efficient Estates service to our homes and schools, ensuring the quality of care to our young people remains at the highest possible standard.

The key objective of the role is to ensure the current national portfolio of homes and schools are maintained to the highest standards, in line with relevant regulatory and health and safety requirements, while also assisting where requested in the management / timely opening of new residential care homes across the country in line with the company’s strategic objectives.

**Key elements of the role**
- General day-to-day administration in relation to supporting the Estates and Fleet elements of the department, as well as to support subsequent follow up and identification of ways of making business processes as cost-effective for the business as possible.
- Maintaining the Estates’ and Fleet’s reference folders for each property, including service contracts, leases, quotations, health and safety documentation.
- Assist the Estates Coordinator to ensure all maintenance tasks are chased, prioritised effectively, and completed in a timely manner, by triaging requested maintenance works on the JIRA facilities management system.
- Assist Vehicle Coordinator to ensure all weekly vehicle checks have been completed correctly, highlighting any issues to the Vehicle Coordinator.
- Attend all estate-related meetings when requested and undertake any subsequent actions as requested.
- Undertake other general duties as required from time to time to assist in the success of the Estates team, Fleet, and the business as a whole.

**Key Responsibilities**:

- An ability to effectively prioritise work to ensure key issues are dealt with in a timely and cost-effective manner, to a standard required by our homes and the business as a whole.
- An ability to deal with maintenance issues and requests in an appropriate manner in line with budget/other financial requirements.
- Diligent attitude to retaining appropriate documentation and audit trails while being compliant with, and acutely conscious of GDPR/data security requirements and restrictions.
- A passion for delivering complete, accurate and timely high quality outcomes to the business in supporting its growth objectives.
- Analytical and solutions-focused mindset, able to spot potential issues or opportunities in current processes and to be able to articulate them effectively to suggest solutions as appropriate to key stakeholders within the business.
- An inquisitive mindset, not afraid to challenge in an appropriate manner when improvement opportunities are apparent.
- An effective team-worker, able to work well with people at all levels of the organisation in order to create and deliver “win-win” solutions to home-related challenges as they arise.
- A proactive, solutions focused “can-do” attitude; willing to work with persistence and enthusiasm in suggesting and implementing solutions to business problems.
- A strong and effective communicator at all levels of the business.
- An aptitude towards working with systems and a willingness to be involved with the implementation of systems where it impacts on, or assists, the delivery of the property strategy.
- Willing to work in a fast-paced and changing environment which requires innovative solutions and an ability to think outside the box.
- Reliable and trustworthy, with above all, a high level of integrity.

**Benefits**:

- salary of up to £25,000 per annum
- 25 days annual leave plus bank holidays
- Enrolment into Esland pension scheme
- Comprehensive, paid induction training (that is accredited through the Bild Association of Certified Training) and ongoing training within the role
- Fantastic opportunities for career development, we promoted over 50 colleagues last year
- Cycle to work scheme
- A £500 bonus via our 'Refer a Friend’ scheme
- Monthly recognition awards
- Casual dress code
- Access to big-brand deals and discounts via our employee benefits scheme E-Together
- A day off for your birthday (in addition to your holiday entitlement)
- Access to a holiday home based in the Peak District where you can stay for free, on the company
- The opportunity to make a real difference to a child's life

**About Esland**:
With over 35 years of residential childcare experience, the Esland group now has more than fifty residential children’s homes, and three schools, that are spread across the Kent, Hertfordshire, Yorkshire, Derbyshire, Lincolnshire, Staffordshire, Wiltshire, Bedfordshire and Northamptonshire regions of England. We strive to support our children to achieve their very best outcomes, through our bespoke residential care, education, ther