Finance Assistant

3 days ago

Belper, United Kingdom Appletree Medical Practice Full time

OVERALL OBJECTIVE OF THE POST To maintain all the administration in respect of the financial side of the partnership. To liaise on a regular basis with the Practice Manager to ensure the efficient financial running of the practice. Roles and Responsibilities To accurately maintain financial records in relation to the income and expenditure of the practice by keeping up to date the Income and Expenditure spreadsheet. To process all incoming cheques on a regular basis.

To calculate and produce an invoice for costs relating to photocopier/telephone charges for the District Nurses/Health Visitors. Pay staff pensions online and record on Xero; from information sent by the accountants. Ensuring this payment is paid no later than the 16th of every month to avoid penalty charges from HMRC. Arrange bulk payment of GP Partners' drawings, Interim or Equalisation payments (calculated by PM) on the online banking and record on Xero.

Collate all PB prescriptions and information on Xero 'Reporting' in order to complete and send PPA claims by the 5th day of each month. Ensuring drug prices are correct and up to date for each claim. Ensure general rates amounts for both Duffield and Little Eaton sites are transferred from a dedicated bank account to the current account each month. Transfer any amounts between bank accounts as agreed by the Partners and Practice Manager each month.

To ensure that the current account and transactions are checked daily or as is practically possible. Reconciling all card transactions and FPI payments. Chase any unpaid invoices on a monthly basis. Year end ensuring all records are up to date and collating the necessary information for the accountant.

Monthly manual entry of salaries on Xero. To process all petty cash transactions and provide a summary sheet on a weekly basis. Any other duties as appropriate to the post of Accounts Clerk to ensure the efficient running of the surgery. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters.

They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way, free from hazards Actively reporting health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

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