Office Co-ordinator

3 months ago


Milton Keynes, United Kingdom Aiimi Ltd Full time

We are currently looking for an Office Co-ordinator to join our fab Operations team on a full-time or part-time basis.  

As the Office Co-ordinator you will be working in a team of 3 and based in the Aiimi HQ in Milton Keynes. You will be responsible for managing a range of events from corporate meetings and conferences to social gatherings and promotional events, creating a welcoming environment, and ensuring the day-to-day running of the office runs smoothly. 

A Day in the Life of an Aiimi Office Coordinator:  

Event Planning and Coordination:  

  • Collaborate with clients, stakeholders, and team members to understand event objectives and requirements. 
  • Responsible for planning, organising, and executing a range of events.
  • Develop event concepts, themes, and agendas.  
  • Source and negotiate with vendors, suppliers, and venues, manage event budgets and ensure cost-effective solutions.
  • Arrange and dismantle event setups, ensuring the office is restored to its original state.


Office Support:  

  • Welcome all guests and clients in a friendly and polite manner, offering refreshments and ensuring they know where the facilities are.  
  • Maintain the office environment ensuring that all spaces are kept clean and tidy for a safe working environment. 
  • Keep the fridges, snacks and stationery stocked, keep an inventory log and perform the monthly order/shop.
  • Manage the parking spaces for team members and guests, creating a booking system and ensuring that this is effectively used.
  • Collect and distribute any post received and assist in posting items externally or arranging couriers when required.
  • Liaise with building management and facilities, attend monthly meetings and manage the cleaning company to ensure high service quality. 
  • Assist with travel arrangements and room bookings for team members. 
  • Support new team members by ensuring they have a pass for their first day and giving them a tour of the office. 

Requirements

  • Previous experience as a Office Co-ordinator, Events Coordinator or similar role. 
  • Ability to work under pressure and handle multiple events simultaneously. 
  • Excellent organisation skills and ability to prioritise your workload in an ever-changing working environment 
  • Effective communication and interpersonal abilities. 
  • You will need to be flexible in your approach so that you can go from welcoming guests, to attending facilities meetings, to ordering the weekly office shop.  
  • Strong attention to detail. 
  • Experience in Microsoft Office suite, including Word, Excel and Outlook. 
  • Flexibility in facilitating morning and evening events will be required, so start and finish times may vary, but you will be given ample notice.

Benefits

  • Up to 10% of basic salary in flexible benefits (to include death in service and critical illness cover as standard plus private healthcare, dental, pension etc.)
  • 25 Days holiday (excluding bank holidays) – increasing by a day every 2 years
  • Promote training and personal development
  • Bi-annual company retreats


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