Facilities Administrator

7 months ago

Wembley, United Kingdom Cargiant Full time
North West London Commercial, East Lane Business Park, East Lane, Wembley, Middlesex, HA9 7NA SHARE:

The Facilities Administrator will be responsible for supporting Management in their daily duties, which will include the administration of front-line day to day operational and strategic Facilities, Estates and Project Management.

G eneral Duties/Responsibilities

General administration duties. Ensuring the successful delivery and record of work requests and site visits for the company, ensuring requirements are met and delivered on time, within cost, safely and to a high-quality using company systems, processes, and procedures. Management of the companys staff tracking and timekeeping system, ensuring timesheets are up to date and submitted within the required deadlines. Invoice reconciliation, tracking and processing. Administration of Facilities Management documentation and contracts. Maintaining the FM Team shared folder ensuring folders and documents are kept up to date. Organising training for learning & development requirements. Tracking and coordinating Health and Safety and work-related training as required. Ensuring the effective record of contractor attendance and contractor, third party and supplier vetting using company systems, processes, and procedures.  Management and implementation of team induction pack and programme for new starters. Management of the Team meeting calendar, ensuring attendance, agenda setting and minute taking. Desk planning and ordering office equipment as required. Sourcing and ordering work equipment and materials for the cleaning and maintenance teams as required. Performing general clerical duties to include, but not limited to, copying, mailing, scanning, laminating, and filing. Where applicable, answering telephones and transfer to appropriate staff members. Opening, sorting, recording, and distributing incoming correspondence, including emails Coordinating weekly team meetings and keep up to date with diary management Managing team details, i.e., daily attendance records, training records and holiday records. Produce monthly summary reports and flag any issues. Note taking in Facilities team meetings and sending out action reports Processing and managing purchase orders on behalf of the Management Team and allocating equipment Maintaining constructive relationships with a broad range of internal and external stakeholders. Reporting regularly to management and other internal stakeholders as required by management. Building effective professional relationships within the team. Ensure planned maintenance activities are completed on schedule and within budget, and that urgent repairs are completed within approved timescales. Supporting departmental financial processing and reporting. Assist in the development and implementation of a multi-site maintenance, inspection, risk management and repairs programme. Ensure effective communication with staff and contractors (including third parties and suppliers). Participate in developing and improving department standards, methods and processes that will improve yours and the companys performance and efficiency. Proactively participate in furthering your professional development, maintaining growth in professional skills and knowledge deemed essential to the role. Performing other related duties as required.

Essential

Person Specification

Experience in a similar role or possessing the required competencies. Highly motivated and driven to deliver and learn within the role, with the ability to work independently and as part of a team. Strong organisational skills. Computer literate - Microsoft and other relevant software packages. Excellent written, numeracy and verbal communication skills. Excellent client-facing and internal communication skills. Effective at planning, monitoring and reviewing. Self-starter with high degree of initiative, urgency, and follow through. Possess strengths in organisational, attention-to-detail, reasoning, critical thinking, and problem-solving skills. Ability to effectively work as part of a team and have a genuine desire to assist colleagues. Ability and the willing to participate in developing and improving department standards, methods and processes that will improve yours and the companys performance and efficiency.

Desirable

Professional development training within the relevant fields.

  • Facilities Administrator

    6 months ago

    Wembley, United Kingdom ABM Full time

    **Description**: **JOB TITLE: Facilities Administrator** **LOCATION: London Designer Outlet** **WORKING HOURS: Full time** **SALARY: Competitive** ABM UK is a leading provider of facility service solutions in the UK. With over 30 years of experience, we have built a solid reputation for delivering award-winning services to a diverse range of clients...

  • Facilities Coordinator for Operations Management

    4 weeks ago

    Wembley, United Kingdom Cargiant Full time

    Cargiant is seeking a highly skilled Facilities Administrator to support the management team in their daily duties. This role will involve the administration of front-line day-to-day operational and strategic facilities, estates, and project management.Key ResponsibilitiesGeneral administrative duties, including maintaining records and...

  • Warehouse Administrator

    7 months ago

    Wembley, United Kingdom Vanta Staffing Full time

    Full Time - Wembley, Greater London, England - Posted 2 mins ago **Warehouse Administrator** **MUST HAVE DRIVING LICENCE** **£25k + 10% Bonus (£2500) EXCELLENT Benefits & progression** **Wembley, Greenford,** **Monday to Friday, either;** - **6am - 2pm** **OR** - **9am - 5pm** **OR** - **10am - 6pm** **Food production specialist seek reliable,...

  • School Administrator

    6 months ago

    Wembley, United Kingdom Pinnacle Learning Ltd Full time

    **School Administrator - Brent - ASAP Start** A busy and successful Brent Primary School are seeking to appoint a School Administrator to join their office team ASAP. They are a diverse school and have a committed, friendly work force where everyone is valued and appreciated for their hard work. Working hours are 8:30am-4:30pm. **About the School**: The...

  • High-End Property Administrator

    2 days ago

    Wembley, United Kingdom Abbatt Property Recruitment Full time

    Job Summary: We are looking for a skilled Estate Manager to oversee the day-to-day operations of our luxury development in Wembley. The successful candidate will have a proven track record in property management, with expertise in financial management, staff supervision, and legislative compliance.Key Responsibilities:Foster a safe and compliant work...

  • Compliance Coordinator required in London

    4 weeks ago

    Wembley, United Kingdom Total Facilities Recruitment Limited Full time

    Experienced Compliance Administrator required in London. The ideal person must have experience with issuing or the understanding of Permits to Work or reviewing of RAMS.Mon - Fri 7am - 4pm or 9am - 6pmTemp - Perm opportunity for the right personCompliance Coordinator * 1. Lead the induction, learning and permit processes as part of a small team based...

  • Campus Liaison Officer

    6 months ago

    Wembley, United Kingdom Regent College London Full time

    **JOB DESCRIPTION** **Overall purpose** Campus Liaison Officers (CLO) are the front facing staff at the sites that make up the Regent College London Campus. Staffing the Reception Desk, CLO’s have the responsibility of providing customer service for all Regent students, staff and visitors. CLO’s are play an important role as part of HubX to support...

  • Principal's Support Officer

    4 days ago

    Wembley, United Kingdom Harris Primary Academy South Kenton Full time

    Leading Our TeamAs an experienced Administrative Support Manager, you will play a vital role in leading our office team, extra-curricular activities, and midday supervisory staff. Your exceptional leadership skills and ability to motivate and inspire your team members will be crucial in achieving our school's goals and objectives.About the LocationHarris...

  • Cleaner (Weekdays) - Wembley, London

    6 months ago

    Wembley, United Kingdom Goals Full time

    **Cleaner - Goals Wembley** **Hours: Weekdays 9am - 12pm** Responsible for: Day to day operation of the cleanliness in the building. Ensuring all aspects of the internal building are clean and tidy Purpose of Job: To ensure facilities meet the highest standards and are always maintained in a clean environment. Ensure customers receive a great experience...

  • Cleaner (Weekends) - Wembley, London

    6 months ago

    Wembley, United Kingdom Goals Full time

    **Cleaner - Goals Wembley** **Hours: Weekends 9am - 1pm** Responsible for: Day to day operation of the cleanliness in the building. Ensuring all aspects of the internal building are clean and tidy Purpose of Job: To ensure facilities meet the highest standards and are always maintained in a clean environment. Ensure customers receive a great experience by...

  • Assistant Manager

    2 months ago

    Wembley, United Kingdom Goals Full time

    Assistant Manager - Wembley, LondonHours: 40 hours per weekAssisting with the day-to-day management of the entire complex and supervision of all staff. The position entails working a flexible shift pattern to provide management cover at all times.To provide a quality, effective and efficient service to users of Goals facilities and to assist the General...

  • Red Kite Waste Night Shift Operations Specialist

    3 weeks ago

    Wembley, United Kingdom Red Kite Waste Full time

    Job OverviewAt Red Kite Waste, we are seeking a skilled Night Shift Weighbridge Operative to join our team. As an experienced weighbridge administrator/operator, you will be responsible for processing vehicles on and off site, ensuring accurate data entry of weight records into the system. This role involves comfortable working night shifts (6:00 PM - 6:00...

  • Leadership and Operations Manager

    4 weeks ago

    Wembley, United Kingdom Goals Full time

    At Goals, we are seeking an exceptional Leadership and Operations Manager to join our team in Wembley, London. This is a fantastic opportunity for an experienced professional to lead our operations and drive business growth. About the RoleWe estimate that this role will attract a salary of around £40,000 per annum, based on national averages for similar...

  • Admin Executive

    6 months ago

    Wembley, United Kingdom Liberty Workspace LTD Full time

    **We’re looking for an Energetic Secretarial Professional to join us on a Permanent role as Secretarial and Admin Assistant, helping our business with general managerial and administration duties.** A great opportunity available for a professional individual to join our team assisting with Administration, Secretarial, and General Office duties. **YOUR...

  • Training & HR Assistant

    7 months ago

    Wembley, United Kingdom Cranswick Mediterranean Foods Full time

    An opportunity has arisen for a motivated, organised Training & HR Assistant to join our passionate and busy HR team. The role will report directly to the HR Manager, it will support with the responsibility for all Training & HR-related tasks. **What you will need**: - As the Training Assistant you will plan, organise, communicate, and coordinate all the...

  • Senior Site Management Role

    1 day ago

    Wembley, United Kingdom Abbatt Property Recruitment Full time

    About the Role: As an experienced Estate Manager, you will be responsible for overseeing the daily operations of our luxury development in Wembley. You will lead a team of professionals, ensuring seamless site management, legislative compliance, and exceptional customer service.Main Responsibilities:Develop and implement strategies to enhance site...

  • Sales and Marketing Assistant

    6 months ago

    Wembley, United Kingdom EllisKnight Bespoke Solutions Full time

    **Sales and Marketing Assistant** Work with us at one our client’s luxury student accommodation sites in Wembley! This is a fantastic opportunity to join a fast paced and exciting industry. You will be responsible for promoting this brand new building and networking with local students to help achieve 100% occupancy. It is a beautiful, modern and vibrant...

  • Reception Services Assistant

    7 months ago

    Wembley, United Kingdom FirstResponseGroup Full time

    Job Introduction **Job Title**:Reception Services Assistant **Location**:Wembley Stadium **Job Type**: Full time - 8.30am - 4.30pm / 9am - 5pm Imagine stepping into the iconic Wembley National Stadium, where every interaction is a world-class experience. This is our mission - to provide an inspirational reception and support service that leaves a lasting...

  • Reception Services Assistant

    6 months ago

    Wembley, United Kingdom FirstResponseGroup Full time

    Job Introduction **Job Title**:Reception Services Assistant **Location**:Wembley Stadium **Salary**:£16.00 per hour **Job Type**: Full time - 9am - 5pm / 8am - 4pm Imagine stepping into the iconic Wembley National Stadium, where every interaction is a world-class experience. This is our mission - to provide an inspirational reception and support service...

  • Reception Services Assistant

    7 months ago

    Wembley, United Kingdom FirstResponseGroup Full time

    Job Introduction **Job Title**:Reception Services Assistant **Location**:Wembley Stadium **Salary**:£16.00 per hour **Job Type**: Full time - 8.30am - 4.30pm or 9am - 5pm Imagine stepping into the iconic Wembley National Stadium, where every interaction is a world-class experience. This is our mission - to provide an inspirational reception and support...