Executive Assistant

1 week ago

Exeter, United Kingdom South West Water Full time
At Pennon Group , we’re proud to be leading the way in the water and renewables industries. Alongside our subsidiaries - South West Water, Bristol Water, Bournemouth Water, Pennon Water Services and Pennon Power - we’re committed to delivering a sustainable future of our region. Because we know that by continually driving up our standards today, we’ll build a better tomorrow for our communities.  Are you ready to be the strategic thinker and problem solver in supporting our Chief Executive Officer? Elevate your career in this exciting role as the Executive Assistant, where your proactive approach and multitasking nature will help shape the future of the water industry. Apply now and be the key organised player that supports driving innovation and excellence. We currently have an opportunity for an Executive Assistant to join our team based in Exete r . Joining us on a full-time permanent basis, you will receive a competitive salary plus excellent benefits . About the role As our Executive Assistant (EA), you will work exclusively alongside and reporting to the CEO’s primary Executive Assistant to plan, resource and effectively manage the CEO full suite of administration and assistant work. You will cover for the primary EA where required so will need to ensure attention to detail and strong relationships are formed with the CEO to ensure a dedicated service is resumed. This is an extremely varied and fast paced role so the successful candidate will need to show strong confidential, organisational and willingness to go the extra mile to ensure all tasks are completed in a timely manner.This role is an onsite role and hybrid working will not be considered for this position.

What you’ll be doing:

Working alongside the CEO’s primary EA to ensure the highest level of support is always given to the CEO. Management of all inbound communication and efficient communication to CEO Maintaining spreadsheets, trackers and CEO’s annual meeting calendar Ensuring the CEO has relevant documents for any upcoming meetings. Email monitoring and actioning where necessary. Management of direct correspondence with high profile contacts ( MP’s/EA/OFWAT/DEFRA/LEP) and internal stakeholders. Responsible for always delivering exceptional service and exceeding expectations. Composing and preparing correspondence that is sometimes confidential. Arranging complex and detailed travel plans, visas, itineraries, and agendas. Compiling documents for travel-related meetings. Arranging catering for Executive meetings when necessary. Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, and other tasks that facilitate the CEO's ability to effectively lead the company. Preparation of Board & Committee papers Maintain CEO’s direct reports holiday/ sickness records. Ad hoc administration tasks

What we are looking for:

Previous secretarial/EA/PA work in a busy office environment Experience of providing support at executive level Excellent organisational and planning skills with the ability to prioritise own and Executive Team’s workload. Accurate written and clear verbal communication skills A good listener with the ability to respond to issues in a positive and supportive manner Ability to work confidentially with discretion.

What's in it for you:

We know that the support and commitment of our staff is key to our success so you will receive the opportunity for ongoing development and training for a long-term career with us. We’re one of the largest companies in the South West and are proud to have been awarded Investors in People recognition. In return, we offer an excellent range of benefits including: Generous holiday allowance plus bank holidays A discretionary Bonus Competitive Contributory Pension Share-save Scheme Various health benefits Wellbeing support programmes A range of Group Discounts Cycle to Work Scheme Financial support services And plenty more Closing Date: Wednesday 9th October 2024 Please note that the successful candidate will be subject to a mandatory DBS check as part of the onboarding process. Be yourself, we like it that way. Together, we will build a culture of belonging, where inclusion is instinctive. Diversity is our strength and a reflection of our communities. We care, we value everyone, we celebrate uniqueness. Our core values which are essential to our success are: Be Rock Solid - Build trust and be trusted. Be the one we all look to and can depend on. Be You - We want you to bring your best everyday. Be yourself and make your mark in your individual way. Be the Future - Embrace change. Drive Progress. Own the challenge.

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