Administrative Services Manager

4 weeks ago


Street, United Kingdom My3Tech Full time

Job: Administrative ServicesManager

Location : 505Deaderick Street Suite 400 James K. Polk Bldg. NashvilleTennessee

Duration: Long term

Proficiency withbuilding updating and maintaining spreadsheets presentationsoftware and working efficiently in multiple data bases. Providingtechnical support to field staff and serving as systemadministrator. Maintaining system support tables as requiredreviewing data entries and performing quality control to ensuredata accuracy. Processing weekly payroll and equipment data uploadsto the accounting system and making necessary adjustments torecords to facilitate data integrity. Payroll/equipment uploads areoccasionally required to be performed on a weekend or holiday.Coordination with other state agencies to support claims adjustmentand audit reviews. Performing adhoc queries to satisfy media andlegal requests. Assisting with providing training to end users.Schedule management notetaking email organization and distributionskills. Using Excel to track actions on incoming/outgoingcorrespondence both paper and electronic. Strong verbal and writtencommunication skills with the ability to send clear concise emailsand respond in a timely manner. Be flexible and adaptable tochanging work demands/tasks. Organization and attention to detailrequired. Utilize good time management note taking emailorganization and distribution skills. Fax FedEx Certified MailPrint. Timely and Efficiently process and upload documents alertnecessary staff. Attend staff meetings and participate indiscussions. Required to maintain confidentiality and security ofdocuments.

Administrative(A)

Database and Application Support

Provide technical support to regional operationsstaff

Provide end user training on existingapplications and associated reports

Serve assystem administrator for existing application(s) and perform thefollowing tasks:

o Maintain system supporttables

o Review end user data entries andperform quality control to ensure data accuracy

o Approve application security requests assign propersecurity access based on duties to be performed by user

o Process weekly payroll and monthly equipment datauploads as required

Support the development ofdata marts and dashboards

Provide support forthe replacement of existing MMS application

Provide support for the development of annual budgets inMMS

Coordinate with Call Center on dailyoperations for managing work requests from multiplesources

Coordinate with TDOT Legal Office toensure that data is properly documented to support the adjustmentof damage claims submitted to the Dept of Treasury

Coordinate with the Comptroller of the Treasurys auditteam on annual audits of salt and pipe stockpiles and assistregional operations staff to ensure compliance with auditprocesses

Provide reports or data from existingapplications to satisfy adhoc requests for information (i.e. mediarequests legal requests environmental reviews etc.)

Assist with providing end user training for new andexisting applications

Serve as systemadministrator for new and existing applications

Desired Skills

Strong Organizationalskills

Strong written and verbal communicationskills

Ability to work in a matrix organizationto accomplish agency goals

Proficient withMicrosoft Office products (Word Excel Outlook PowerPoint SharePointTeams Forms)

Familiar with relational databasesand system integration

Familiar with PowerBIdashboards and reports or other adhoc reporting tools

Familiar with GIS tools such as ArcGIS Pro ArcGIS OnlineGeoPortal


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